Project Assistant- Per Diem

NYU Langone Health; New York (NY); On-site; USD 26,000 - 37,000; Part time

Job summary

NYU Langone Health is seeking a Project Assistant- Per Diem to support project activities, data processing, and reporting under supervision. The role involves clerical tasks, data consolidation, scheduling, and coordinating surveys and presentations.

The position emphasizes field-based activities, participant recruitment, REDCap surveys, and adherence to ethical guidelines. Strong communication and organizational skills are essential for success.

Qualifications

• To qualify you must have a High school diploma or equivalent.
• Proficiency in Microsoft Excel and Office 365.
• Strong analytical ability, critical thinking, and proactive problem-solving skills.
• Must be organized, detailed-orientated, dependable and flexible.
• Have excellent oral/written communication skills and be able to communicate effectively with stakeholders regarding design and implementation.

Responsibilities

• Conduct field-based ethnographic observations in community and service settings, including taking detailed fieldnotes, documenting implementation processes, and identifying emergent themes relevant to study aims.
• Recruit, screen, consent, and enroll study participants in accordance with IRB-approved protocols and trauma-informed, participant-centered research practices.
• Administer structured surveys and other study instruments using REDCap or other approved data collection platforms, ensuring accuracy, completeness, and confidentiality of participant data.
• Distribute participant incentives, including ClinCards, in accordance with study protocols, institutional policies, and documentation requirements.
• Support and facilitate PhotoVoice sessions, including preparing materials, guiding participants through photo reflection activities, supporting group discussion, and assisting with participant-centered dissemination activities.
• Buildand maintain respectful, professional relationships with participants, community partners, site staff, and research team members.
• Assist with day-to-day field operations, including scheduling participants, tracking attendance, preparing study materials, troubleshooting field logistics, and communicating updates to the project team.
• Follow all research ethics, confidentiality, safety, and mandated reporting procedures, including maintaining secure records and protecting participant privacy.
• Participate in regular supervision, team meetings, trainings, and debriefs to support data quality, field safety, and fidelity to study protocols.

Skills

Microsoft Excel

Office 365

Analytical thinking

Communication skills

Education

High school diploma

Bachelor's degree in Biology, Sociology or Psychology

Tools

REDCap

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools.

For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people.

An integral part of NYU Langone Health , the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care.

At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive.

We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , X and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Project Assistant- Per Diem. In this role, the successful candidate will be responsible for providing project/program support and a variety of moderately complex clerical functions (gathers, receives, classifies, reconciles and consolidates data, moderate data analysis, coordinates efforts (e.g., scheduling appointments, tracking, supervising surveys, preparing presentations, etc.) with assigned staff, compiles information and prepares reports, summarizes documents, responds to routine and non-routine inquiries and complaints, greets and directs visitors, etc.) and other related duties for a supervisor or department. Works under general supervision.

Job Responsibilities:

• Conduct field-based ethnographic observations in community and service settings, including taking detailed fieldnotes, documenting implementation processes, and identifying emergent themes relevant to study aims.
• Recruit, screen, consent, and enroll study participants in accordance with IRB-approved protocols and trauma-informed, participant-centered research practices.
• Administer structured surveys and other study instruments using REDCap or other approved data collection platforms, ensuring accuracy, completeness, and confidentiality of participant data.
• Distribute participant incentives, including ClinCards, in accordance with study protocols, institutional policies, and documentation requirements.
• Support and facilitate PhotoVoice sessions, including preparing materials, guiding participants through photo reflection activities, supporting group discussion, and assisting with participant-centered dissemination activities.
• Buildand maintain respectful, professional relationships with participants, community partners, site staff, and research team members.
• Assist with day-to-day field operations, including scheduling participants, tracking attendance, preparing study materials, troubleshooting field logistics, and communicating updates to the project team.
• Follow all research ethics, confidentiality, safety, and mandated reporting procedures, including maintaining secure records and protecting participant privacy.
• Participate in regular supervision, team meetings, trainings, and debriefs to support data quality, field safety, and fidelity to study protocols.

Minimum Qualifications:

To qualify you must have a High school diploma or equivalent.

Proficiency in Microsoft Excel and Office 365

Strong analytical ability, critical thinking, and proactive problem-solving skills

Must be organized, detailed-orientated, dependable and flexible

Have excellent oral/written communication skills and be able to communicate effectively with stakeholders regarding design and implementation

Preferred Qualifications:

Bachelor's degree in Biology, Sociology or Psychology

2 years of work experience in a research or academic setting.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal .

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $23.13 - $23.13 Hourly. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here