Project Assistant - Mission Critical

STO Building Group; Owasso (OK); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with employer match

Paid time off

Employee Assistance Program

Job summary

STO Building Group is seeking an Administrative Assistant in Owasso, Oklahoma. The role provides essential support to construction projects, ensuring documentation is accurate and complete. Applicants should have at least 2 years of administrative experience, strong organization skills, and familiarity with Microsoft Office applications.

Benefits include medical, dental, and vision insurance, a 401(k) retirement plan with employer match, paid time off, and various additional perks. This position is an excellent opportunity for team players looking to contribute to the construction field.

Qualifications

• At least 2 years of experience in secretarial or administrative work.
• Knowledge of basic work methods and techniques used in construction.
• One to two years of post-high school administrative assistant training preferred.

Responsibilities

• Provides administrative support to construction teams.
• Manages project records and tracks deliverables.
• Prepares construction project documentation.
• Coordinates communication with subcontractors.
• Maintains an organized filing system.

Skills

Typing speed of 50 words per minute

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Excellent written and verbal communication skills

Excellent organization skills

Ability to handle multiple tasks

Team player

Education

High school diploma or equivalent

Job description

Job Description

Provides essential administrative and project coordination support to construction teams to ensure projects run efficiently and documentation is accurate and complete. Responsible for managing project records, tracking key deliverables, coordinating communication with subcontractors and internal teams, and supporting contract and compliance processes. Plays a critical role in maintaining organization, driving timely follow‑up, and upholding Layton’s standards of quality, integrity, and operational excellence throughout the project lifecycle.

Responsibilities

• Champions “The Layton Way” by delivering predictable outcomes for internal teams, external teams, and customers.
• Works with honesty, unity, safety, and quality of work to ensure that “Constructing with Integrity” is delivered.
• Assembles, compiles, and prepares construction project documentation, including contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ O&M manuals, and as‑built drawings for closeout; monitors and enforces legal and insurance compliance.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project checklists.
• Works with the Superintendent to establish dates for receiving shop drawings and milestones necessary to complete the project on time; follows up for review and approval of shop drawings, samples, and material lists.
• Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
• Distributes change requests and follows up for pricing changes.
• Instructs project team in an organized filing system and ensures its proper use.
• Prepares agendas and other preconstruction meeting documents.
• Records and transcribes minutes at preconstruction meetings.
• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Assists in estimating and buying out projects.
• Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
• Discusses and coordinates personal and project goals, important issues, and objectives.
• May administer contracts and purchase orders as assigned by leadership.
• Assists in establishing OCIP or CCIP programs per contract requirements and maintains related documents.
• Drafts, transmits, and files correspondence.
• Assists in bidding and in developing scope of work for trade contractors.
• Performs other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 words per minute.
• Has at least 2 years of experience in secretarial or administrative work.
• Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and can create basic documents and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information and delivers required information effectively.
• Can handle multiple tasks simultaneously, establish priorities, and execute an effective course of action.
• Is a team player, works well with others, and helps co‑workers, customers, and others achieve goals and assignments.
• Can perform essential duties and responsibilities efficiently and accurately, safely, and without posing a threat of harm to self or others, with or without reasonable accommodation.
• Previous experience in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques, and systems used by Layton Construction preferred.
• One to two years of post‑high school administrative assistant training preferred.

Benefits

Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long‑term Disability Insurance, Short‑term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre‑tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement

Layton Construction is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.