Project Assistant (Interior and Architectural Design)

The Springs Living, LLC; McMinnville (OR); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Short-term and Long-term disability

Employee assistance program

Flexible spending account

Life insurance

Paid time off/Sabbatical

Professional development

On-site chiropractic care

On-site gym

Discounted Gym Membership

Job summary

A senior living organization in McMinnville, OR is seeking a Project Assistant to support design and construction projects. The role involves managing project schedules, budgets, and documentation. The ideal candidate will have a Bachelor's Degree in architecture or interior design, along with 4+ years of relevant experience. Benefits include health, dental, vision insurance, 401(k) matching, and an on-site gym. This is a full-time position requiring travel across states.

Qualifications

• 4+ years of professional experience in architecture or interior design.
• Experience managing mid-size to multiple small projects.
• Strong understanding of building codes and quality standards.

Responsibilities

• Assist in managing all project phases from planning to closeout.
• Support client communications to ensure satisfaction.
• Contribute to design development and material selections.
• Monitor project progress and identify risks.

Skills

Communication skills

Leadership abilities

Organizational skills

Problem-solving skills

Education

Bachelor's Degree or higher in architecture, interior design, or a related field

Tools

Design software

Industry standard tools

Job description

Overview

Project Assistant (Interior and Architectural Design)

2 days ago Be among the first 25 applicants

About The Springs Living

The Springs Living is a purpose-driven senior living organization with communities throughout Oregon, Washington & Montana. For nearly 30 years, The Springs Living has been committed to transforming housing for older adults by delivering quality service and fostering an enrichment culture to help residents, their families and each other live life to its fullest. To do this, we demonstrate our core values—kindness, quality, innovation, trust, and pride— and empower every team member to do the right thing!

Position Summary

As a Project Assistant at TheSpringsLiving, you’ll provide essential support to design and construction projects from planning through closeout. Working closely with clients, consultants, contractors, and internal teams, you will assist in managing project schedules, budgets, documentation, and quality control, ensuring compliance with design standards and regulatory requirements. You will help facilitate meetings, track financial and technical deliverables, and maintain project records, contributing to timely, cost-effective, and high-quality project outcomes. Reporting to the VP of Design, you will collaborate with the VP and Interior Designer to translate architectural and interior design visions into technically sound and code-compliant construction, including both ground-up developments and remodels.

Key Responsibilities

• Assist in managing all project phases, including concept development, design development, documentation, construction administration, and project closeout
• Support the VP of Design and Interior Designer in client communications, helping to build strong relationships and ensure client satisfaction
• Aid in preparing proposals, organizing contract documentation, and supporting budget, schedule, and resource tracking
• Contribute to design development, space planning, material and finish selections, and FF&E specifications
• Assist in ensuring that designs comply with building codes, accessibility standards, and regulatory requirements
• Support the review of construction documents, shop drawings, and submittals under the guidance of senior staff
• Facilitate communication among project stakeholders, including clients, consultants, contractors, and internal team members
• Assist with coordinating project team activities and fostering a collaborative work environment
• Prepare meeting agendas, take meeting notes, and track action items to ensure follow-through
• Support the identification and resolution of design, technical, or constructability issues
• Help monitor project progress and assist in identifying potential risks and mitigation strategies
• Assist in documenting and processing change orders and contract modifications

Qualifications

• Bachelor's Degree or higher in architecture, interior design, or a related field preferred
• Multi family & senior housing experience preferred
• 4+ years of professional experience in architecture or interior design, managing mid-size to multiple small projects
• Proficient in scheduling, budgeting, and consultant coordination
• Proficient in design software and industry standard tools
• Strong understanding of building codes, construction practices, and quality standards
• Excellent communication, leadership, organizational, and problem-solving skills
• Experience with sustainable design principles and integrated design guidelines is a plus
• Availability to travel across different states

Benefits

• Health insurance (includes zero co-pay for mental health counseling, and telehealth)
• Dental insurance
• Vision insurance
• 401(k) matching
• Short-term and Long-term disability
• Employee assistance program
• Flexible spending account
• Life insurance
• Paid time off/Sabbatical
• Professional development
• On-site chiropractic care
• On-site gym
• Discounted Gym Membership

Additional Information

• All your information will be kept confidential according to EEO guidelines

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Design, Art/Creative, and Information Technology

Industries

• Hospitals and Health Care