Project Assistant, AI Enablement

EHDD; San Francisco (CA); On-site; USD 120,000 - 170,000; Full time

Benefits offered by this job

Health benefits

Transportation benefits

Professional development support

Job summary

EHDD in San Francisco seeks a proactive strategist to bridge architecture, coding, and AI. You’ll embed AI into project teams, connect tools to workflows, and identify automation opportunities across design, documentation, and delivery, from kickoff to closeout.

You’ll champion adoption with training, templates, and ongoing support, while tracking impact on time savings and quality. Strong AEC experience and fluency with MS 365 and AI tools are essential.

Qualifications

• Architectural or engineering background with exposure to AI-assisted workflows.
• Experience embedding AI tools into project teams.
• Strong collaboration across disciplines.
• Experience with MS 365 and design workflows.

Responsibilities

• Partner with teams on AI strategy and adoption roadmap.
• Connect coding/AI tools to workflows across MS 365 stack.
• Pilot, test, and roll out AI tools across PM, design, docs, visualization, and delivery.
• Provide training and ongoing support to make tools routine.
• Track impact with metrics like time savings and adoption.
• Share successful workflows, prompts, and lessons learned.

Skills

Attention to detail

Tech curiosity

Communication

Ownership

AEC experience

Tools

Claude familiarity

Revit

MS 365 stack

Power Automate

Job description

EHDD is looking for someone who gets architects and gets AI.

EHDD is an 80-year-old, design-forward practice with deep sustainability roots and a real appetite to lead, not follow, on how AI reshapes architectural practice. We're looking for someone to help us get there.

You'll be embedded within project teams, connecting coding and AI tools to real workflows and identify opportunities for efficiency and key workflows to target for automation.

What You'd Do

• Partner directly with the team on our AI strategy and adoption roadmap
• Be the go-to person connecting coding/AI tools to real workflows across our MS 365 stack, including Copilot and Power Automate
• Pilot, test, and roll out AI tools across project management, design, documentation, visualization, accounting, marketing, and project delivery. Teach the firm how to actually use them.
• Drive adoption through training, documentation, and ongoing support to ensure new tools become part of everyday practice
• Track and communicate the impact of new tools and workflows through metrics such as time savings, user adoption, project efficiency, and information quality
• Capture and share successful workflows, templates, prompts, and lessons learned to build the firm's collective knowledge base
• Project administration tasks such as:
  • Assisting with project startup and closeout
  • Preparing milestone documents with the design team and consultants
  • Maintaining design team directories in MS Teams and TonicDM
  • Managing design team access to MS Teams, Bluebeam, and other platforms
  • Reinforcing file naming, metadata, and organization standards across platforms

What You Bring

• Attention to detail and strong ownership of problems and situations, from start to finish
• Genuine tech curiosity and self-starter energy - you go find the answer before someone asks you to
• Comfort, ideally fluency, in MS 365 and Claude; Revit knowledge is a plus, along with general ease across creative/visualization and collaboration tools
• Strong communication - you can explain a workflow fix to a team, and a technical constraint to IT, in the same afternoon
• Architecture, engineering, or construction (AEC) practice experience is strongly preferred. You're embedded on project teams day to day, so firsthand knowledge of how projects actually run matters, even as strong tech instincts are the priority
• Working knowledge of project management, design, documentation, and project delivery workflows and deliverables
• Strong technology judgment and systems thinking - you understand not just how to use tools, but when and why a particular platform, database, automation, or AI solution is the right fit
• Ability to balance innovation with practicality, focusing on solutions that teams will actually adopt and maintain

What Matters Most

Energy, communication skills, curiosity, and the ability to lead from the middle. This is a partner in a team seat, someone who earns trust project by project, not a mandate from above.

What We Offer

EHDD is an award-winning, majority woman-owned firm providing architecture, interiors, planning, and urban design services. We offer competitive benefits, including medical/dental/vision insurance with HSA, transportation benefits, and professional development support.

Notable projects include the Eames Institute, the AIA Headquarters Renewal, YouTube Headquarters, Monterey Bay Aquarium, The Exploratorium, Goldendale Observatory, and Point Defiance Zoo Aquarium.

We are an equal opportunity employer committed to diversity, equity, and inclusion. Women, minorities, individuals with disabilities, and protected veterans are encouraged to apply.