Project Assistant 1

University of Chicago; Chicago (IL); On-site; USD 26,000 - 30,000; Full time

Job summary

The University of Chicago is seeking a Project Assistant I to support Auxiliary Services in the Social Sciences Division. You will help with mail, copy/printing tasks, and campus deliveries while delivering excellent service to faculty, staff, and students.

Under supervision, you will perform data entry and billing for copy orders, operate the cash register, and coordinate deliveries across campus. This role begins around September 1, 2026 and requires strong organization and confidentiality.

Qualifications

• High school diploma or GED required.
• One year experience operating copiers and performing complex copy tasks.
• One year experience in cash handling and operating a cash register.
• One year experience making deliveries, preferably in a campus setting.
• One year experience with data-entry and billing.
• One year experience using Microsoft Word, Excel, and Outlook.

Responsibilities

• Sort mail and packages; receive, log, and deliver across campus several times daily.
• Handle data entry and billing for processed copy orders.
• Fulfill copy orders; copy, assemble packets, scan, and bind documents.
• Greet customers, answer phones, and file documents.
• Process work orders within priority timeframes; respond to emails.
• Operate the cash register for copy orders and course packets.

Skills

Customer service

Data entry

Cash handling

Delivery coordination

Confidentiality

Teamwork

Education

High school diploma / GED

Tools

Excel

Word

Outlook

Job description

Department

SSD Auxiliary Services Staff and Temporary Employees

About The Department

The Division of Social Sciences' Auxiliary Services provide mail, copy/printing related services to faculty, staff, and departments.

Job Information

Job Summary

Under direct supervision, performs a variety of clerical, secretarial, fiscal, and coordination duties serving as a Project Assistant I in Auxiliary Services in the Social Sciences Division by interacting daily with faculty, staff and students delivering exceptional service for print/copy projects and course packets, and ensuring smooth logistics. Acts as the go-to for on campus deliveries of campus mail and packages for the Social Sciences Division working in a collaborative dynamic environment.

Position will begin September 1, 2026

Responsibilities

• Sort mail/packages and deliveries. Receive and logs packages. Make pick-ups and deliveries throughout campus several times per day, fulfills special requests and serve as a messenger. Sort mail in designated mail room on campus and deliver packages to designated mail rooms/offices across campus. This includes delivery of parcels and equipment by hand or by using hand carts or hand trucks.
• Using Excel, responsible for data entry and billing for processed copy orders.
• Fulfills copy orders. Makes copies, assembles course packets, scans & faxes documents and uses copy room equipment such as a binding machine and industrial paper cutter. Restocks boxes of paper for the copiers daily.
• Greets and directs customers, answers phone calls, and completes filing duties.
• Complete assigned work orders within the priority time frame.
• Performs data entry duties as it relates to billing, responds to emails, and composes correspondence.
• Responsible for operating cash register for the sale of copy orders and course packets.
• Performs other duties as assigned.

Competencies

• Mechanical aptitude; visual acuity; manual dexterity.
• Excellent customer service, communications, and professional attitude.
• Work successfully as part of a team.
• Possess a basic understanding of internet environments.
• Ability to bend, stoop, and lift up to 50 pounds required.
• Ability to push and pull up to 100 pounds required.
• Ability to climb at least 5 flights of stairs required.
• Ability to walk (several times per day) to various campus locations for deliveries in a designated time required.
• Ability to tolerate all weather conditions while walking to make deliveries required.
• Strong organizational skills and attention to detail required.
• Ability to work with a diverse population required.
• Ability to maintain a high level of confidentiality required.
• Good math skills required.

Education, Experience or Certifications

Education

• High school diploma from an accredited institution or a GED certificate required.

Experience

• One-year experience operating copiers and performing complex copy tasks required.
• One-year experience in cash handling and operating a cash register required.
• One-year experience making deliveries required, preferably in a campus or multi-building institution.
• One-year experience with data-entry and billing required.
• One-year experience using Microsoft Word, Excel, and Outlook required.
• Ability to assimilate and execute frequently changing system procedures and technologies required.

Pay Range

• $19.45 - $22.71

Required Documents

• Resume
• Professional references (3)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Benefit Eligibility

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.

Pay Rate Type

Hourly

Scheduled Weekly Hours

37.5

Union

024- Local 743, I.B.T. Clerical

Job is Exempt

No

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.