Project Assistant

SupportFinity™; Washington; Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Ballard Spahr LLP seeks a Project Assistant in the Washington, D.C. office to support the Fannie Mae and Freddie Mac Housing Finance practice group within the Finance department.

The role involves handling file management, assembling closing documents, and supporting post-closing loan deliveries in a hybrid work arrangement (3 days in the office). The ideal candidate has a 2-year college degree or relevant administrative experience, proficient Microsoft Office skills, and familiarity with

Qualifications

• 2-year college degree or relevant work experience as a legal administrative assistant or closing coordinator.
• Intermediate level with Microsoft Office, document management, and time keeping systems.

Responsibilities

• Assist with file management.
• Assemble closing documentation.
• Assist with post-closing loan deliveries.
• Follow up for receipt of recorded loan documents.
• Perform administrative functions such as expense reimbursement requests and entering attorney time.

Skills

Growth Mindset

Communication

Detail-oriented

Education

2-year college degree

Tools

Microsoft Office

Job description

About Us

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Department: Finance

Ballard Spahr LLP seeks to hire a Project Assistant for the Fannie Mae and Freddie Mac Housing Finance practice group in the Washington, D.C. office. The project assistant will collaborate with lawyers, legal administrative assistants, paralegals, closing coordinators, and legal support assistants within the practice group to provide timely, high-quality support.

This hybrid position offers a work schedule of 3 days a week in the Washington, D.C. office.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role

As a Project Assistant within our Finance team you will:

• Assist with file management.
• Assemble closing documentation.
• Assist with post-closing loan deliveries.
• Follow up for receipt of recorded loan documents.
• Perform administrative functions such as expense reimbursement requests and entering attorney time.

What We’re Looking For

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Excellent customer service and strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience

Requirements include a 2-year college degree or relevant work experience as a legal administrative assistant or closing coordinator, preferably with a title company, mortgage company, law firm or other firm providing services to borrowers, lenders, or mortgage companies. An intermediate level with Microsoft Office, document management, and time keeping systems is required.

The salary range for this position is from $55,000 – $65,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience and qualifications.

Ballard Spahr offers an excellent benefits package.

• A summary of available benefits can be found here in the Careers section of the firm’s website.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.