Project Assistant

Sellen Construction; Seattle (WA); On-site; USD 83,096,832 - 103,154,688; Full time

Benefits offered by this job

Bonus plan (5% target)

Job summary

Sellen Construction in Seattle seeks a Project Assistant to be the information hub for our project teams, keeping files organized and ensuring critical documents move from preconstruction through closeout.

Working with Project Managers, Superintendents, and Engineers, you will track subcontracts, maintain logs, support meetings, and provide professional customer service to clients, subcontractors, and design partners.

Qualifications

• 2+ years of experience in an administrative or project support role.
• Associate's Degree or higher.
• Experience in Construction, Architecture, Engineering, or similar industries preferred.

Responsibilities

• Creating and maintaining organized project files and document management systems.
• Preparing, distributing, and tracking subcontracts through execution.
• Maintaining project logs, reports, and other project documentation.
• Supporting project communication by ensuring timely, accurate distribution of information to project teams, subcontractors, clients, and design partners.
• Coordinating administrative processes from preconstruction through project closeout.
• Serving as the first point of contact for the project office, providing professional customer service to employees, visitors, subcontractors, and clients.
• Supporting project meetings, correspondence, and office operations.
• Assisting the project team with administrative needs that contribute to successful project delivery.

Education

Associate's Degree or higher

Tools

MS Office Suite

SharePoint

Bluebeam/Adobe Acrobat

Procore

Accounting software

Outlook scheduling

Construction management software

Job description

Help Build Projects That Matter

At Sellen, successful construction projects depend on exceptional teamwork and our Project Assistants are at the center of it all. As the information hub of the project team, you'll keep people connected, documentation organized, and critical project information moving from preconstruction through project closeout.

Working alongside Project Managers, Superintendents, and Project Engineers, you'll play a key role in supporting the delivery of complex commercial construction projects while building relationships with clients, design partners, subcontractors, and colleagues.

If you're highly organized, enjoy solving problems, and thrive in a fast-paced environment where every day is different, we'd love to hear from you.

What You'll Do

• Creating and maintaining organized project files and document management systems.
• Preparing, distributing, and tracking subcontracts through execution.
• Maintaining project logs, reports, and other project documentation.
• Supporting project communication by ensuring timely, accurate distribution of information to project teams, subcontractors, clients, and design partners.
• Coordinating administrative processes from preconstruction through project closeout.
• Serving as the first point of contact for the project office, providing professional customer service to employees, visitors, subcontractors, and clients.
• Supporting project meetings, correspondence, and office operations.
• Assisting the project team with administrative needs that contribute to successful project delivery.

Location: Full-time at the jobsite project office or at Sellen's main office, depending on business need and you may move between the sites over the course of tenure.

You must be able to pass a motor vehicle record check for driving authorization of Sellen's vehicles.

Your Qualifications

• 2+ years of experience in a similar administrative or project support role, ideally with project-based timelines and external-facing clients.
• Associate's Degree or higher.
• Experience in Construction, Architecture, Engineering, or similar industries preferred.

Knowledge

• MS Office Suite (Excel, Word, Outlook, and Teams competency required).
• Scheduling activities with multiple people using Outlook.
• SharePoint for project document storage, sharing, and version control.
• Bluebeam or Adobe Acrobat for PDF creation, markup, and document set management.
• Procore or comparable cloud-based construction management software.
• General accounting software for invoice coding and to support a variety of functions for the project team.
• Working knowledge of construction management and job costing practices.

The full pay range for this position is $29/hr to $36/hr. New hires typically start between $29/hr and $33/hr, depending on direct professional experience and qualifications. Sellen's bonus plan is funded based on company performance, awarded based on individual performance, and the bonus target for this role is 5% of salary. Learn more about Sellen's Fair Pay Workplace certification, our bonus plan, and other rewards and benefit programs here.

About Sellen

Sellen's purpose is to improve the lives of those around us - as builders, partners and neighbors. Our goal is to hire the best talent and develop the strongest project teams in the industry. If you bring strong skills, thrive in a project environment, and enjoy team spirit and collaboration, please introduce yourself.

Our Benefits

At Sellen, we provide our team members with an environment that promises safety, stability, and values mental health. Competitive benefits including 401(k) with up to 9.5% employer contribution, health insurance, health savings contributions, tuition benefits, and more. Sellen is the first general contractor in the country to receive the Fair Pay Workplace Certification, which ensures we are paying our people equitable across gender and race.

Our Culture & Reputation

Doing things the Sellen Way means being good at our craft, doing what's right, and caring for one another. As a local, employee-owned company, based in the Pacific Northwest for 80 years, we live, work and raise our families here, and Sellen is committed to actively supporting our community and our people.

Our DEI Commitment

We recognize the impact Sellen can make in creating a more diverse A/E/C industry. We envision a diverse workforce where people of color, women, LGBTQIA+, and other underrepresented and historically underestimated populations are reflected at all levels.

Sellen is an equal opportunity employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.