Project Assistant

WestLAND Group Inc.; Rancho Cucamonga (CA); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health Insurance

HSA/FSA Options

401k with Match

Vacation & Holidays

Flexible Hybrid Schedule

Professional Development

Job summary

WestLAND Group Inc. is seeking a Project Assistant in California to support Project Managers by coordinating planning, development, and execution of projects. You will prepare status reports, schedules, and maintain project files while communicating with stakeholders.

The role requires 2+ years of coordination experience, strong Excel/MS Office skills, and a solid ability to manage multiple projects concurrently. The position offers a hybrid remote schedule and benefits package.

Qualifications

• 2+ years of experience coordinating multiple projects within budget.
• Experience in Architectural, Engineering, or Construction industry is desirable.
• Strong written communication for reports and change orders.
• Proficient with Excel and MS Office applications.
• Familiarity with project management reporting on budgets, schedules, and scope.
• Ability to manage multiple projects concurrently and communicate with stakeholders.

Responsibilities

• Assist Project Teams with document distribution and client document prep and reconciliation.
• Coordinate project schedule and timeline with internal and external stakeholders.
• Create and use existing reports to track progress and budget across projects.
• Collaborate with Accounting to track costs, invoicing and related functions.
• Maintain communication with multiple internal and external stakeholders.
• Construct and maintain job files per company policies and project instructions.

Skills

Project coordination

MS Office

Excel

Communication skills

Scheduling

Budgeting

Report writing

Tools

MS Office

Job description

Project Assistant

Who We Are:

Voted one of the Best Firms to Work For and Hot Firm by Zweig Group for multiple years. WestLAND Group, Inc. (WLG) is a full-service engineering, geospatial, land planning and utility locating firm providing creative and innovative solutions to public and private clients throughout California since 2000. WLG is known as an industry leader and pioneer in the adaption of state-of-the-art technologies combining professionalism, innovation, and a strong commitment to quality service and deliverables WLG is dedicated to finding quality candidates and offers a competitive compensation plan and an excellent benefits package, which includes the following:

• Health, Dental, and Vision Insurance
• Health Savings Account and Flexible Spending Account Options
• 401k Plan with a Generous Company Match and Fully Vested
• Vacation and Holiday Pay
• Flexible Work Schedule (Hybrid Remote; 9/80; Half-day Fridays, etc.)
• Professional Development Assistance

The Position:

The Project Assistant position is responsible for assisting the Project Managers by coordinating the planning, development, and execution of projects. This includes preparing project status reports and project schedules by proactively communicating with internal and external stakeholders.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Key Responsibilities:

• Assist Project Teams with document distribution and client document preparation and reconciliation.
• Coordinate project schedule and timeline with internal and external stakeholders.
• Create and use already existing reports to track, monitor, and evaluate the progress and budget of different projects.
• Work with the internal Accounting department to track and verify cost, invoicing and other account functions.
• Maintain constant communication with multiple internal and external stakeholders.
• Construct and maintain job files in accordance with Company policies and applicable project instructions.

Minimum Qualifications:

• 2+ years experience coordinating multiple projects ensuring the project deadlines are meant within budget,
• Experience in Architectural, Engineering, or Construction Industry highly desirable,
• Must be able to write clearly and concisely to prepare reports and change order proposals.
• Intermediate Excel and proficiency in MS Office highly desired,
• Familiarity with practices of project management skills and techniques,
• Familiarity with reporting on budgets, scheduling and project scope,
• Ability to analyze and input data on project budgets and schedules,
• Excellent technical and communication skills,
• Ability to work on several projects concurrently,

WestLAND Group is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.