Project Assistant

FCL Builders, LLC; Itasca, Northern (IL, KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

ESOP

Career development & mentorship

Benefits: health, dental, vision &

Job summary

FCL Builders, LLC in Itasca, IL is seeking a Project Assistant to support Project Managers throughout the lifecycle, maintaining files, change orders, and warranty packages while coordinating with internal teams and external partners.

You will handle subcontractor contracts, track insurance certificates, and assist with meeting minutes, transmittals, and correspondence in a fast-paced office setting.

Qualifications

• Three or more years of construction administration experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Proficiency with construction management software and Microsoft Office.
• Ability to manage multiple priorities in a high-volume environment.

Responsibilities

• Collaborate with Project Managers to prepare accurate legal and contract documents.
• Set up and maintain physical job files, owner status books, and warranty packages.
• Distribute subcontractor contracts and track insurance certificates.
• Enter and track change orders after approval and route for signatures.
• Upload project information in company software (drawings, logs, RFIs).
• Prepare correspondence, permit responses, meeting minutes, and transmittals.
• Provide general office support and receptionist coverage.
• Demonstrate professional communication and teamwork with partners.

Skills

Construction administration

Communication

Microsoft Office

Construction software

Education

High school diploma

Tools

Construction management software

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Assistant

Itasca, IL, US

16 days ago Requisition ID: 1397

Salary Range: $45,000.00 To $55,000.00 Annually

Build More Than Just Buildings-Build Your Career.

Reporting to the Manager of Project Administration, the Project Assistant provides essential administrative support to Project Managers throughout the project lifecycle. As a key member of the Project Management Team, this role helps keep project documentation accurate, organized, and up to date while supporting efficient coordination and successful project delivery.

Why Join FCL Builders?

• Make an Impact: You'll play a key role in projects that transform communities and serve industries nationwide.
• Become an Employee Owner: Partner and collaborate with experienced professionals who are invested in your success.
• Grow With Us:Build your construction administration expertise while contributing to a collaborative project management team.
• Supportive Culture: We believe in mentorship, open communication, and having each other's backs.
• Great People, Great Workplace:Thanks to our people, FCL is proud to have earned Great Place to Work Certification for the third year in a row. Our company culture is our top priority!
  

What You'll Do:

• Partner with Project Managers to compile accurate legal and contract documents.
• Set up and maintain physical job files, owner status books, and warranty packages, including warranty letters, operating manuals, as-builts, and permits.
• Distribute subcontractor contracts with job-specific insurance requirements; track signed agreements and follow up on certificates of insurance and other required items.
• Enter and track proposed change orders, change orders, and owner change orders after Project Manager approval, routing documents for signature and recording completed items in the system.
• Upload and maintain project information in company construction software, including drawings, drawing logs, submittals, and RFIs.
• Prepare business correspondence, permit responses, meeting minutes, and transmittals for owner-architect/engineer-contractor meetings.
• Provide general office support, including receptionist coverage, incoming calls, mail, filing, and other administrative requests.
• Model effective communication, sound problem-solving, ethical conduct, and professional relationship-building with internal and external partners.

What We're Looking For:

• Three or more years of construction administration experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills with the ability to coordinate effectively among internal teams, subcontractors, owners, and other external partners.
• Excellent mathematical and problem-solving skills, with strong attention to document accuracy.
• Proficiency with construction management software and Microsoft Office applications.
• Ability to organize competing priorities and thrive in a high-volume, deadline-driven environment.

What We Offer:

• Competitive salary, bonus structure
• Employee Stock Ownership Plan (ESOP)
• Career development and mentorship programs
• Comprehensive and competitive benefits (health, dental, vision and so much more!)
• Paid time off and holidays
• An inclusive, collaborative culture where your voice matters

FCL Builders is an equal opportunity employer that is committed to inclusion and diversity. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected status. FCL Builders does not sponsor applicants for work visas.

FCL Builders participates in E-Verify.