Project Assistant

FCL Builders, LLC; Itasca (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Bonus structure

ESOP

Mentorship programs

Benefits package

PTO & holidays

Inclusive culture

Job summary

FCL Builders, LLC in Itasca, IL is seeking a Project Assistant to support Project Managers throughout the project lifecycle. You will help keep documents accurate, organized, and up to date while coordinating activities across the project team.

This full-time role requires 3+ years in construction administration, a high school diploma, strong communication skills, and proficiency with construction management software and MS Office. We offer ESOP, competitive benefits, and a collaborative culture.

Qualifications

• Three or more years of construction administration experience.
• Strong written and verbal communication.
• Proficiency with construction management software and MS Office.
• Ability to organize competing priorities in a high-volume environment.

Responsibilities

• Collaborate with Project Managers to compile accurate legal and contract documents.
• Set up and maintain physical job files, owner status books, and warranty packages.
• Distribute subcontractor contracts with insurance requirements and track certificates.
• Enter and track change orders after PM approval and route for signature.
• Upload project information in construction software, including drawings, logs, submittals, RFIs.
• Prepare business correspondence, permit responses, meeting minutes, and transmittals.
• Provide general office support and receptionist coverage.
• Demonstrate effective communication and professional relationships with partners.

Skills

Construction admin

MS Office

Construction software

Attention to detail

Education

High school diploma

Tools

Construction management software

Job description

Build More Than Just Buildings—Build Your Career.

Reporting to the Manager of Project Administration, the Project Assistant provides essential administrative support to Project Managers throughout the project lifecycle. As a key member of the Project Management Team, this role helps keep project documentation accurate, organized, and up to date while supporting efficient coordination and successful project delivery.

Why Join FCL Builders?

• Make an Impact: You’ll play a key role in projects that transform communities and serve industries nationwide.
• Become an Employee Owner: Partner and collaborate with experienced professionals who are invested in your success.
• Grow With Us: Build your construction administration expertise while contributing to a collaborative project management team.
• Supportive Culture: We believe in mentorship, open communication, and having each other’s backs.
• Great People, Great Workplace: Thanks to our people, FCL is proud to have earned Great Place to Work Certification for the third year in a row. Our company culture is our top priority!

What You’ll Do

• Partner with Project Managers to compile accurate legal and contract documents.
• Set up and maintain physical job files, owner status books, and warranty packages, including warranty letters, operating manuals, as-builts, and permits.
• Distribute subcontractor contracts with job-specific insurance requirements; track signed agreements and follow up on certificates of insurance and other required items.
• Enter and track proposed change orders, change orders, and owner change orders after Project Manager approval, routing documents for signature and recording completed items in the system.
• Upload and maintain project information in company construction software, including drawings, drawing logs, submittals, and RFIs.
• Prepare business correspondence, permit responses, meeting minutes, and transmittals for owner-architect/engineer-contractor meetings.
• Provide general office support, including receptionist coverage, incoming calls, mail, filing, and other administrative requests.
• Model effective communication, sound problem-solving, ethical conduct, and professional relationship-building with internal and external partners.

What We’re Looking For

• Three or more years of construction administration experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills with the ability to coordinate effectively among internal teams, subcontractors, owners, and other external partners.
• Excellent mathematical and problem-solving skills, with strong attention to document accuracy.
• Proficiency with construction management software and Microsoft Office applications.
• Ability to organize competing priorities and thrive in a high-volume, deadline-driven environment.

What We Offer

• Competitive salary, bonus structure
• Employee Stock Ownership Plan (ESOP)
• Career development and mentorship programs
• Comprehensive and competitive benefits (health, dental, vision and so much more!)
• Paid time off and holidays
• An inclusive, collaborative culture where your voice matters

FCL Builders is an equal opportunity employer that is committed to inclusion and diversity. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected status. FCL Builders does not sponsor applicants for work visas.

FCL Builders participates in E-Verify,