Project Assistant

Intralox; Baltimore (MD); Presencial; USD 50.000 - 99.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

Vision insurance

401K

Paid time off

Tuition reimbursement

Descripción de la vacante

Intralox L.L.C. in Hanover, MD is seeking a Project Assistant for an onsite role supporting Field Installation and procurement activities nationwide.

You will coordinate tools, materials, meetings, onboarding, and document management using Smartsheet and Microsoft 365 apps, while meeting tight deadlines. The position requires five years of administrative experience, strong organization, and the ability to type 50+ WPM, with early morning hours 6:00 am to 3:00 pm and potential overtime.

Formación

• High school diploma or GED required.
• Minimum five years in an administrative role.
• Strong self-management and organizational skills.
• Proficient in Microsoft Office and Smartsheet.
• Able to type 50+ WPM.
• Willing to work 6:00 am–3:00 pm with overtime.
• Ability to work independently and as part of a team.

Responsabilidades

• Assist field installation team with planned and reactive needs across the country.
• Coordinate procurement of tools, materials, and equipment.
• Set up and host meetings; prepare documents and updates.
• Maintain documents using Smartsheet, Word, PowerPoint, and Excel.
• Onboard and train new employees on IT access and project tools.
• Coordinate logistics for installation jobs and shipments.
• Create and maintain job folders in Teams and track tooling activity.

Conocimientos

Self-management

Organization

Verbal communication

Written communication

MS Office

Smartsheet

MRP system

Typing speed

Educación

High school diploma or GED

Herramientas

Smartsheet

Microsoft Word

PowerPoint

Excel

Outlook

Teams

MRP system

Descripción del empleo

Intralox L.L.C., the world leader in conveyor equipment solutions utilizing modular plastic conveyor belts, has a position available for a Project Assistant at our Hanover, MD location. This is an onsite position. This position is not eligible for work authorization sponsorship. Intralox is a division of Laitram, L.L.C., with an extensive portfolio of innovative products and services that improve lives and optimize business worldwide each day. Intralox’s conveyance solutions enhance food safety, power e-commerce, and solve challenges for industries from automotive to industrial manufacturing to consumer goods. Together, our 3,000+ global employees are reliable problem solvers, continuously developing and directly delivering solutions that have driven our customers’ growth worldwide for more than 45 years. We consistently and sustainably work together to create long-term value by continuously improving products, services, and processes for our customers. Our award-winning customer service team provides comprehensive support and access to technical experts to deliver fast, reliable solutions. Intralox was founded upon the principle of doing the right thing, by treating customers, employees, and suppliers with honesty, fairness, and respect. We aim as a company to practice these principles every day, which is why we have been consistently recognized for innovation and workplace excellence. We listen objectively, think creatively, and deliver results. To learn more about our company culture, philosophy, and benefits, please visit our company page.

Responsibilities

• Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.

Procurement Of Various Materials/items

• Tools for new tool sets or replenishment of existing sets.
• Submit request for repair of Hilti leased tools.
• Accessory items such as pallet jacks, white boards, shelving units, tables/chairs.
• Consumable items such as welding wire, caution/danger tape, saw blades, drill bits, buffing pads, grinding wheels, PPE gear, etc.
• Monitor Brady label rack to ensure min/max levels are being managed properly by vendor.

Administrative Duties

• Set up, host and conduct meetings as needed.
• Booking conference rooms when needed.
• Document preparation and/or updating for meetings, team updates, etc.
• Create and/or update documents via Smartsheet, Word, PowerPoint, and Excel.
• Assist with new hire onboarding and training:
• Conduct training with new employees on topics such as IT Training/Access, Teams folder structure, V4 Schedule, Rental Equipment, Tools Smartsheet, Hilti Ontrack, and Requisitions.

Installation Jobs

• Logistics and Equipment Coordination
• Experience coordinating shipping and receiving logistics, scheduling and tracking shipments, procuring, coordinating, and tracking rental equipment.
• Creation of job folders in Teams
• Submit truck requests for transport of tools and accessories
• Document creation and maintenance: Tool Activity Tracker, Onsite Analytics, Onsite Statistics Monthly & Annually, Mobilization Checklist

Reports to a supervisor.

Position Requirements

• A high school diploma or GED equivalent.
• At least five (5) years of experience in an administrative role.
• Demonstrated ability to Self-Manage.
• Exceptional organizational, verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Proficient in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
• Proficient in Smartsheet.
• Experience with Teams
• Competency in MRP (Material Requirements Planning) system.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
• Must be able to type 50+ words per minute.

Preferred Qualifications

• Previous administrative experience in the manufacturing, field installation, automation, and/or construction field.

Intralox’s benefit program is a major part of an employee’s total compensation from the company. Hired applicants may be eligible for benefits including health, dental, vision, and disability insurance, paid time off, 401K, flexible spending account, life and AD&D insurance, long term care, tuition reimbursement, and additional voluntary benefits. The salary range provided is a good faith estimate representative of all experience levels. Intralox considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training and key skills. Therefore, we encourage all qualified applicants to apply regardless of their salary expectations. The position is eligible for one of the following: commissions, discretionary incentives, or production incentives according to the terms of those plans. Salary Range: $50,200 to $98,700. EOE/M/F/Vet/Disabled.