Project Assistant

Pyramid Consulting, Inc; Atlanta (GA); On-site; USD 35,817 - 38,572; Full time

Job summary

Pyramid Consulting, Inc. is seeking a Project Assistant for an immediate 12-month contract in Atlanta, GA (Onsite).

The role focuses on providing executive level administrative support to the Global Practice Manager and Leadership team while coordinating calendars, travel, and project-related tasks. The ideal candidate has 8+ years in administrative support, strong organizational skills, and proficiency in Word, Excel, Access, and PowerPoint.

Qualifications

• Must have minimum 8 years of experience in Administrative Support, Office functions & operations.
• Experience in coordinating projects and supporting multidisciplinary teams.
• Experience supporting engineering, construction, energy or utility infrastructure projects.
• Knowledge of Microsoft Word, Excel, Access and PowerPoint.

Responsibilities

• Provide executive level administrative support for Global Practice Manager and Leadership team.
• Coordinate calendars, travel, expenses, meetings, and document routing.
• Prepare memos, letters, emails, reports and presentations with confidentiality.
• Organize project files and communications, and perform data entry as needed.
• Support large group events, meetings, and vendor interactions.

Skills

Administrative support

Project coordination

Engineering/Construction experience

Energy/Utility infrastructure

Multitasking & organization

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Immediate need for a talented Project Assistant. This is a 12 months contract opportunity with long-term potential and is located in Atlanta, GA(Onsite).

Job Diva ID: 26-22174

Pay Range: $26 to $28/hourly. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities;

• The Project Assistant will primarily provide executive level administrative support for the Global Practice Manager and Leadership team to ensure continuity of daily global practice or regional office functions and operations.
• This position will also occasionally provide administrative project execution support.
• Provide high level administrative support to Global Practice Manager and Leadership Team.
• Facilitate smooth communication between Global Practice leader and group, and internal and external clients. This may include other leadership members, company executives, client executives, government officials, media, and internal employees.
• Assist to Global Practice Manager and leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
• Responsible for handling sensitive and confidential information.
• Provide general administrative support for company projects.
• Responsible for gathering, compiling, verifying, and analysing information to prepare documents such as memos, letters, emails, reports, and presentations.
• Organize and maintain project files, filing system and project communications.
• Provide data entry or other clerical needs on projects.
• Provide support in updating record copies, engineering project documentation and changes.
• Maintain the security and confidentiality of calendars, files, records and files.
• Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
• Prepare a variety of communications including emails, meeting agendas, and meeting minutes.
• Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
• Manage the logistics of large group events.
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
• Oversee catering and conference room management for division meetings and events.
• Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order.
• Prepare outgoing mailings and labels, including e-mail and fax.

Key Requirements and Technology Experience:

• Key skills; Must have minimum 8 years of experience in Administrative Support, Office functions & operations.
• Must have experience in Project Coordination and supporting multidisciplinary project teams.
• Must have experience in supporting engineering or construction or energy or utility infrastructure projects.
• High School Diploma/GED Required.
• Minimum 8 years relevant experience.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem solving skills.
• Knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.

Our client is a leading Construction Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

By applying to our jobs, you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.