Project and Portfolio Coordinator

Virginia Polytechnic Institute and State University (VT); Blacksburg (VA); On-site; USD 57,000 - 70,000; Full time

Job summary

Virginia Tech's IT Division seeks a Project and Portfolio Coordinator to support the PMO in planning, execution, reporting, and governance of technology projects. You will work with project managers, IT leaders, and stakeholders to maintain project information, support portfolio reporting, track milestones, and coordinate communications.

Under the PMO Director, you will assist with planning, risk identification, schedule management, and project execution, gaining hands-on project management

Qualifications

• Bachelor's degree or equivalent education/experience.
• Experience organizing, tracking, or coordinating information, activities, schedules, deadlines, budgets, projects, events, or similar work.
• Experience preparing, editing, formatting, or maintaining professional documents, reports, presentations, or communications.
• Experience coordinating meetings and supporting teams.
• Attention to detail and strong organizational skills.
• Ability to learn and use business/project management systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Working knowledge of Microsoft Office (Excel, PowerPoint, Word, Teams).

Responsibilities

• Support planning, execution, reporting, and governance of technology projects across the Division of IT.
• Maintain project information and support portfolio reporting.
• Coordinate governance activities and assist with communications and documentation.
• Assist with planning, stakeholder coordination, scheduling, risk identification, and status reporting.
• Collaborate with project managers and IT leaders to deliver projects.

Skills

Strong written and verbalcommunication

Attention to detail

Organizational skills

Multi-priority management

Microsoft Office (Excel, PowerPoint,  

Education

Bachelor's degree or equivalent

Tools

ServiceNow

Power BI

Power Automate

Microsoft Teams

Job description

Job Description

Under the supervision of the Director of the IT Project Management Office (PMO), the Project and Portfolio Coordinator supports the planning, execution, reporting, and governance of technology projects across the Division of Information Technology. This position works closely with project managers, project sponsors, IT leaders, and business stakeholders to maintain project information, support portfolio reporting, track project milestones, coordinate governance activities, and assist with project communications and documentation.

In addition to supporting PMO operations and portfolio management activities, the Project Coordinator may serve as the coordinator or lead for smaller operational and specialized projects. Working under the guidance of senior project managers, IT leaders, and the PMO Director, the position will assist with project planning, stakeholder coordination, schedule management, risk identification, status reporting, and project execution activities. This responsibility provides an opportunity to develop practical project management experience while contributing to successful project delivery.

Required Qualifications

• Bachelor's degree or a combination of education, training, and experience that equates to a Bachelor's degree.
• Experience organizing, tracking, or coordinating information, activities, schedules, deadlines, budgets, projects, events, or similar work.
• Experience preparing, editing, formatting, or maintaining professional documents, reports, presentations, or communications.
• Experience coordinating meetings, maintaining records, supporting teams, or providing administrative, operational, or customer-focused support.
• Demonstrated attention to detail and strong organizational skills.
• Ability to learn and effectively use business, project management, or organizational systems and processes.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing needs.
• Working knowledge of Microsoft Office applications, including Excel, PowerPoint, Word, and Teams.

Preferred Qualifications

• Experience supporting technology projects within a higher education, public sector, or similarly complex organization.
• Experience developing reports, presentations, or dashboards for leadership and stakeholders.
• Familiarity with project portfolio management, project intake, governance, or prioritization processes.
• Experience using ServiceNow and Microsoft Teams.
• Familiarity with Power BI or Power Automate.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$57,000 - $69,800

Hours per week

40

Review Date

08/24/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands‑on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land‑grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact IT Human Resources at [e-mail] during regular business hours at least 10 business days prior to the event.