Project Analyst

Spatial Front, Inc; Arlington (VA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

On-site Arlington

Training provided

Equal opportunity employer

Job summary

Spatial Front, Inc. is seeking a Project Analyst to support project tracking, deliverable coordination, documentation management, hours reporting, and project financial tracking in an on-site Arlington, VA office.

The role collaborates with project managers, technical teams, finance, and operations to ensure timely completion of tasks and deliverables. The ideal candidate is a recent graduate or early-career professional who is highly organized, detail-oriented, proactive, and interested in

Qualifications

• Bachelor's degree in Business Administration, Finance, PM, or related field.
• Recent graduates encouraged to apply.
• 0–2+ years in project coordination, operations, finance support, or related roles.

Responsibilities

• Track project deliverables, milestones, action items, deadlines, dependencies, and outstanding items across projects.
• Maintain project trackers, task lists, status logs, schedules, and follow-up reports.
• Coordinate with project managers, technical staff, finance, operations, and stakeholders to collect updates.
• Follow up regularly to ensure actions, documents, approvals, and deliverables are completed on time.
• Track documents, reports, meeting materials, submissions, approvals, and other deliverables.
• Organize, format, review, route, and track project documents and submissions.
• Maintain organized project folders, records, spreadsheets, and repositories.
• Support document version control, naming conventions, and file organization.
• Prepare status reports, dashboards, meeting notes, action logs, and management updates.
• Attend project meetings, capture notes, document decisions, track actions, distribute summaries.
• Monitor deadlines and flag missing information, incomplete docs, overdue items, risks, or blockers.
• Track project hours, labor reporting, timesheets, staff assignments, and labor categories.
• Support tracking of budgets, expenses, invoices, funding, and other project finance data.
• Identify discrepancies in hours, costs, billing, or financial records with finance and PM staff.
• Reconcile tracking information across spreadsheets, reports, PM tools, and financial records.
• Support internal controls, reporting, compliance tracking, and process improvements.
• Ensure project information is accurate, current, and available to leadership when needed.
• Other duties as assigned.

Skills

Attention to detail

Time management

Communication

Cross-team coordination

Proactive mindset

Education

Bachelor's degree in Business/Finance/PM

Tools

Microsoft Excel

SharePoint

Smartsheet

Microsoft Teams

Job description

Spatial Front, Inc. (SFI), a two-time USAToday Top Workplaces awardee and Washington Top Workplaces honoree, is seeking a Project Analyst to support project tracking, deliverable coordination, documentation management, hours reporting, and project financial tracking. The Project Analyst will work closely with project managers, technical teams, finance, operations, and other stakeholders to ensure project activities are organized, documented, tracked, and completed on time.

This is a fully onsite position in Arlington, VA. The role is a strong fit for a recent college graduate or early-career professional who is highly organized, detail-oriented, proactive, and interested in project management, operations, finance, or government contracting. Training will be provided, but the successful candidate must be dependable, responsive, and comfortable following up with others to ensure work is completed accurately and on time.

The ideal candidate is someone who takes ownership of open items, communicates clearly, keeps accurate records, and follows through until tasks, documents, deliverables, and project updates are complete.

Work Location: On-site, Arlington, VA

Requirements

Key Responsibilities

• Track project deliverables, milestones, action items, deadlines, dependencies, and outstanding items across assigned projects.
• Maintain project trackers, task lists, status logs, deliverable schedules, follow-up reports, and other project control documents.
• Coordinate with project managers, team leads, technical staff, finance, operations, and other stakeholders to collect updates and confirm task completion.
• Follow up regularly and professionally with internal stakeholders to ensure assigned actions, documents, approvals, and deliverables are completed on time.
• Track the status of project documents, reports, meeting materials, submission packages, approvals, and other required deliverables.
• Assist with organizing, formatting, reviewing, routing, and tracking project documents and deliverable submissions.
• Maintain organized project folders, records, spreadsheets, and documentation repositories.
• Support document version control, naming conventions, file organization, and document status tracking.
• Assist with preparing project status reports, dashboards, briefing materials, meeting notes, action item logs, and management updates.
• Attend project meetings, capture notes, document decisions, track action items, and distribute follow-up summaries.
• Monitor upcoming deadlines and proactively flag missing information, incomplete documents, overdue items, project risks, or blockers.
• Track project hours, labor reporting, timesheet-related items, staff assignments, and labor category information as needed.
• Support tracking of project financial items, including budgets, burn rates, expenses, invoices, purchase requests, funding information, and other project finance data.
• Coordinate with finance and project management staff to identify discrepancies in hours, costs, billing, or project financial records.
• Assist with reconciling project tracking information across spreadsheets, reports, project management tools, and financial records.
• Support internal project controls, reporting processes, compliance tracking, administrative project activities, and process improvements.
• Help ensure project information is accurate, current, complete, and available to project leadership when needed.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Project Management, Communications, Information Systems, or a related field.
• Recent college graduates are encouraged to apply.
• 0-2+ years of experience in project coordination, project analysis, business operations, finance support, administrative project support, or a related role.
• Must be able to work fully onsite in Arlington, VA.
• Strong attention to detail, accuracy, and follow-through.
• Excellent organizational skills and ability to manage multiple priorities, deadlines, and open action items.
• Strong written and verbal communication skills.
• Ability to coordinate across teams and follow up persistently, professionally, and respectfully.
• Proficiency with Microsoft Office, especially Excel, Word, PowerPoint, Outlook, and Teams.
• Ability to maintain spreadsheets, trackers, reports, project documentation, and financial records.
• Ability to identify missing, incomplete, inconsistent, or inaccurate information.
• Ability to work independently, take initiative, ask questions when needed, and keep tasks moving.
• Dependable, responsive, and comfortable working in a fast-paced onsite office environment.
• Must be a U.S. Citizen.

Desired Skills

• Internship, academic, or professional experience related to project management, business operations, finance, government contracting, administration, or data tracking.
• Experience supporting project managers, finance teams, operations teams, or contract management teams.
• Familiarity with project tracking tools, SharePoint, Microsoft Teams, Smartsheet, Jira, or similar systems.
• Experience tracking project hours, labor categories, budgets, invoices, expenses, or other financial items.
• Strong Excel skills, including formulas, filters, formatting, data validation, and pivot tables.
• Experience preparing status reports, dashboards, meeting notes, summaries, or briefing materials.
• Familiarity with contract deliverables, project controls, compliance documentation, or reporting requirements.
• Ability to learn new systems, processes, and reporting requirements quickly.
• Strong sense of ownership and willingness to follow up until tasks are complete.

Additional Information

• In order to meet the clearance requirements for this opportunity, candidates must be a US Citizen.
• All candidates will be subject to a complete background check to include, but not limited to Criminal History, Education Verification, Professional Certification Verification, Verification of Previous Employment and Credit History.

Other Information

• This position is fully on-site in Arlington, VA.
• For information on SFI's benefits please visit http://www.spatialfront.com/pages/career.html
• This is a full-time W2 position.
• Please no agencies, third parties, or corp-to-corp.
• Spatial Front Inc. is an Equal-opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
• Spatial Front Inc. participates in E-Verify.