Project Administrator (Non-Technical), Business Coordinator

The University of Chicago; Chicago (IL); On-site; USD 39,000 - 50,000; Full time

Job summary

The University of Chicago is seeking a Project Administrator, Business Coordinator in the Sereno Lab in Chicago, IL. This role provides business support from conception to completion for non-technical projects, assembling teams, developing work plans, schedules, estimates, resource plans, and status reports.

Responsibilities include CT scanning, calendar management, trip logistics, exhibit and film project planning, lab meeting support, and lab accounting reconciliation.

Qualifications

• 5–7 years of related work experience are required.
• Previous CT scanning experience is preferred for this role.
• Experience coordinating lab activities and project management is essential.

Responsibilities

• CT scanning and logging for research projects.
• Schedule and manage lab calendar and milestones.
• Plan logistics for trips, conferences, and field expeditions.
• Oversee exhibit management and related projects.
• Coordinate film-related projects and lab meetings.
• Maintain lab accounting, cash advances, and reconciliations.
• Prepare progress reports and staffing plans for non-technical projects.
• Assist or perform administrative tasks as needed.

Skills

Project management

CT scanning

Budgeting

Scheduling

Communication

Education

Vocational training or related apprenticeship

Job description

BSD OBA - Sereno Lab

Through the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual's life history and long time frame of the history of animal life.

Project Administrator, Business Coordinator

The Project Administrator, Business Coordinator position reports to PI, Professor Paul Sereno and manages lab activities including overseeing the lab and PI scheduling, managing budgets, lab accounting and reconciliation duties and project management for lab research projects and additional special projects as needed. The Project Administrator, Business Coordinator will also complete CT scanning for research projects. This position will also oversee and coordinate project management for lab exhibitions and logistics management of field expeditions.

Job Summary

The job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.

Responsibilities

• CT scanning and logging.
• Scheduling/managing calendar.
• Planning and logistics for trips, conferences, field expeditions, and research trips.
• Scheduling, planning and project management for exhibit management.
• Scheduling and project management for Film-related project.
• Lab meeting agendas, note taking and project management.
• Lab accounting-reconciliation and cash advance.
• Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.
• Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications: ---

Preferred Qualifications

Experience: Previous CT scanning experience, Project Management experience.

Application Documents

Resume (required)

Cover Letter (optional)

Contact information of at least references

Job Family

Administration & Management

Role Impact: Individual Contributor

Scheduled Weekly Hours: 37.5

Drug Test Required: No

Health Screen Required: No

Motor Vehicle Record Inquiry Required: No

Pay Rate Type: Hourly

FLSA Status: Non-Exempt

Pay Range: $28.85 - $36.06

The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Eligible: Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law.

For additional information please see the University's Notice of Nondiscrimination.

Accommodation Request

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

Background Check

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

Security & Fire Safety Report

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.