PROJECT ADMINISTRATOR/MANAGER

Ace Parking Inc.; San Diego (CA); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Flexible Spending Accounts

401k

Vacation/Sick

Holiday

Job summary

Ace Parking Inc. is seeking a Project Administrator/Manager in San Diego to lead Salesforce administration, coordinate project tasks, and support cross-functional teams. You will ensure data accuracy, manage timelines, and enable seamless communication across departments.

The role requires a degree or equivalent experience, strong technical aptitude, and proven organizational skills. A focus on delivering high-quality proposals and materials is essential.

Qualifications

• Bachelor's degree preferred; recent college graduates are encouraged to apply.
• Highly adept with technology and comfortable learning new software and systems.
• Strong proficiency with Microsoft Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently while collaborating effectively with teams across the organization.
• Demonstrated ability to learn new systems and processes quickly.

Responsibilities

• Lead the organization, administration, and ongoing maintenance of Salesforce processes across all regions.
• Maintain accurate, organized, and up-to-date Salesforce data and internal resources.
• Coordinate project tasks, timelines, and deliverables, proactively following up with team members to ensure deadlines are met.
• Manage multiple projects and priorities while maintaining a high level of accuracy and attention to detail.
• Identify needs, anticipate next steps, and follow through on commitments with minimal supervision.
• Train and support employees on Salesforce functionality, processes, and best practices.

Skills

Tech-savvy

MS Office

Organization

Communication

Time management

Multitasking

Attention to detail

Independent work

Learning ability

Education

Bachelor's degree preferred

Tools

Salesforce

CRM

Job description

Compensation Range: $32.00 - $35.00 per hour

About Us:

One of the reasons why we are the nation’s leading parking management expert is because we recognize that “people” are what makes our company successful. It is this recognition that serves as the foundation and building block for our continued growth and success. Having been in business for over 75+ years, we understand what it means to earn “Every Thank You,” which is treating our clients, partners, guests, and team members with utmost respect and courtesy. As one of the largest privately held management companies, we have the experience, passion, and the know-how to withstand the test of time and to disrupt the new marketplace with exploding new technologies.

Culture:

We have a strong, distinctive culture – a culture that is heavily influenced by a shared vision, style, and values. Our company values are the glue that binds our business, clients, and team members. There are some common traits that contribute to our unique culture. Clear values, caring, loyalty, humility, and deep commitment to community are just a few of them. These characteristics often steer our decision-making and define the way we treat our customers, clients, suppliers, and team members. We guard these values and attributes fiercely.

Responsibilities:

Our core values guide how we work, collaborate, and serve our clients. As a Project Administrator/Manager, you will demonstrate these values through the following responsibilities:

Accountability

• Take ownership of assigned projects and initiatives from coordination through completion.
• Lead the organization, administration, and ongoing maintenance of Salesforce processes across all regions.
• Maintain accurate, organized, and up-to-date Salesforce data and internal resources.
• Coordinate project tasks, timelines, and deliverables, proactively following up with team members to ensure deadlines are met.
• Manage multiple projects and priorities while maintaining a high level of accuracy and attention to detail.
• Identify needs, anticipate next steps, and follow through on commitments with minimal supervision.

Communication

• Communicate clearly and professionally with employees, leadership, and teams across departments and regions.
• Train and support employees on Salesforce functionality, processes, and best practices.
• Assist with writing, editing, formatting, and organizing proposals, RFP responses, presentations, marketing materials, and other business communications.
• Facilitate the flow of project information so stakeholders understand priorities, responsibilities, deadlines, and next steps.
• Organize information and resources in a way that makes them easy for others to understand, access, and use.

Family

• Foster a collaborative, supportive environment by working effectively with teams across departments and regions.
• Serve as a dependable internal resource, helping team members navigate systems, processes, information, and project needs.
• Support the development and organization of the company's internal digital library so employees have access to the resources they need.
• Build positive working relationships by being responsive, approachable, adaptable, and willing to assist where needed.
• Contribute to shared organizational goals and step in to support projects and initiatives across the company.

Exceptional Service

• Deliver responsive, accurate, and high-quality support to internal teams and stakeholders.
• Approach projects with a service-oriented mindset, anticipating needs and looking for ways to make processes easier and more effective for others.
• Produce polished, professional, and detail-oriented proposals, presentations, marketing materials, and other deliverables.
• Provide patient and effective Salesforce training and ongoing support to employees with varying levels of technical experience.
• Continuously look for opportunities to improve the employee and client experience through better organization, communication, technology, and processes.
• Demonstrate flexibility and a willingness to take on new responsibilities as organizational needs evolve.

Profitability

• Support business development efforts through the preparation of high-quality RFP responses, proposals, presentations, and marketing materials.
• Improve organizational efficiency by identifying opportunities to streamline processes, systems, and workflows.
• Help maximize the value of Salesforce and other technology by improving adoption, data quality, organization, and utilization.
• Reduce inefficiencies by creating organized, repeatable processes and maintaining accessible internal resources.
• Prioritize projects and responsibilities effectively to support timely, efficient execution across the organization.

Your Qualifications

• Bachelor's degree preferred; recent college graduates are encouraged to apply.
• Highly adept with technology and comfortable learning new software and systems.
• Strong proficiency with Microsoft Word, PowerPoint, and Excel.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently while collaborating effectively with teams across the organization.
• Demonstrated ability to learn new systems and processes quickly.

Preferred Qualifications

• Experience with Salesforce or another CRM platform.
• Experience with project coordination, administration, marketing, business development, or a related field.
• Experience creating presentations, proposals, or other professional business materials.

What We Can Offer You for All Your Hard Work:

• Flexible Spending Accounts
• 401k
• Vacation/Sick
• Holiday

Ace Parking is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. As part of this commitment, Ace Parking will ensure that persons with disabilities are provided reasonable accommodation. If reasonable accommodation is needed, please email: [e-mail] describing the accommodation.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.