Project Administrator II

Intermountain Electric, Inc. (IME); Aurora (CO); On-site; USD 59,500 - 80,500; Full time

Job summary

Intermountain Electric, Inc. (IME) is seeking a Project Administrator II to support construction projects with contract, financial, and administrative management.

You will collaborate with project management and finance teams to ensure accurate setup, compliance, and close-out while contributing to team development. The role emphasizes organization, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment, with a competitive benefits package and growth

Qualifications

• Experience with project administration in construction preferred.
• Knowledge of contracts, billing practices and lien laws.
• Strong organizational and communication skills required.
• Proficiency with common PM tools and software is expected.

Responsibilities

• Review and manage project contracts to ensure compliance with terms and conditions.
• Coordinate job bookings with clients and project managers; prepare setup and records.
• Manage billing processes and support collections; assist budgeting and reporting.
• Organize project documentation; ensure confidentiality and compliance.
• Identify potential lien situations and coordinate with legal as needed.
• Provide training and mentorship to team members; support process improvements.

Skills

Contract administration

Billing

Lien management

Office software

Project coordination

Communication

Education

Associate degree in Business Administration

Tools

Procore

Bluebeam

JDE

Job description

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare. At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

About This Role

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way. Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward. Join a team where your expertise fuels the systems that keep communities running! Project Administrator II supports construction projects by managing advanced financial, administrative, and contract processes throughout the project lifecycle. This role partners closely with project management and finance teams to ensure accurate project setup, compliance, financial tracking, and successful project close-out while contributing to team development.

What You'll Do

Contract Administration

• Review and manage project contracts to ensure compliance with terms and conditions.
• Coordinate contract changes, amendments, and renewals.
• Maintain accurate and current contract records.
• Request and track insurance certificates, tax exemption certificates, and bonds as required.

Project Setup & Coordination

• Coordinate job bookings with clients and project managers.
• Ensure accurate project setup, including scheduling, resource allocation, and material procurement.
• Facilitate change orders, budget revisions, schedule updates, and RFIs.
• Prepare O&M manuals and support project closeout activities.

Billing, Collections & Financial Management

• Manage billing processes to ensure accuracy and alignment with project milestones.
• Support collection efforts and address billing discrepancies in collaboration with the Project Manager.
• Contribute to budgeting, forecasting, and financial reporting, including project rollouts and projections.
• Monitor project expenses, identify variances, and support profitability optimization.
• Track committed costs, purchase orders, and invoice matching to mitigate project risk.

Document Control & Compliance

• Organize and maintain comprehensive project documentation, including contracts, plans, permits, and correspondence.
• Ensure document quality, accuracy, and readiness for potential legal use.
• Maintain confidentiality and manage sensitive information securely.
• Support processes related to tax‑exempt projects and compliance requirements.

Lien Management

• Identify potential lien situations and initiate lien processes when required.
• Coordinate with legal counsel and stakeholders to enforce liens and resolve disputes.
• Maintain detailed lien records and supporting documentation.

Team Support & Development

• Provide training and mentorship to team members, including new hires.
• Support the development of team capabilities and promote knowledge sharing.
• Perform additional duties as assigned.

Additional duties as assigned.

What You'll Bring

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, PDF software (Bluebeam preferred), and project management tools such as Procore.
• Working knowledge of financial systems, including JDE.
• Strong understanding of construction contracts, billing practices, and lien laws.
• Knowledge of client requirements and applicable state, federal, and local regulations, including tax and compliance standards.
• Strong organizational, communication, and problem‑solving skills.
• Ability to manage multiple priorities independently and collaboratively in a deadline‑driven environment.
• High attention to detail and accuracy.

Demonstrated Accomplishments

• Demonstrated ability to manage complex project administration processes, including contract compliance and financial tracking.
• Proven effectiveness in supporting billing, collections, and cost management activities.
• Experience maintaining organized, audit‑ready project documentation and ensuring compliance with regulatory requirements.
• Track record of contributing to team development through mentorship and training.

Education & Experience

• Associate degree in Business Administration, Construction Management, or a related field, or an equivalent combination of education and experience.
• Experience in project administration or a similar role within the construction industry.
• Familiarity with AIA contract documents preferred.

What You'll Get

Working Conditions

The majority of the time you will work in a typical office environment. Occasionally, you may travel to a construction job site. When on construction job sites you will encounter typical construction conditions including extreme temperatures, noise, dust, mud debris, welding, leading edge, trenching, and shoring, sometimes in a confined space. You may be required to visit multiple locations during any one day.

Benefits Overview

IME provides an industry‑leading comprehensive benefits package. Full‑time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire. In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.

Salary Range

$28.60 - $38.70 an hour

*Final salary and rates are based on education, experience, skills relevant to the role, and internal equity.*

Compensation Range

The anticipated compensation for this position is USD $59,500.00/Yr. - USD $80,500.00/Yr. depending on experience and qualifications.

Equal Opportunity Employer

Intermountain Electric, Inc. (IME) is committed to providing equal employment opportunities to all employees and applicants and to creating an environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

IME will provide reasonable accommodations to applicants and employees who are qualified for a job so that they may perform the essential duties of the position.

IME strives to provide a safe work environment for its employees. Under applicable laws and regulations, IME conducts background checks on all final candidates.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.

Established in 1946, IME is part of Quanta Services, the largest specialty contractor in North America. We base our business model on always doing the right thing and pride ourselves in finding the best processes and practices in everything we do. As an electrical contractor, we install and service the power and lighting to commercial and industrial buildings in the Western US.

The statements included in this job description are not intended to be all‑inclusive and other duties may be assigned as required.