Project Administrator - Advanced Facilities

Sundt Construction; Ogden (UT); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Market-competitive salary

401K and ESOP

Job summary

Sundt Construction is seeking a Project Administrator II to provide administrative, secretarial, and clerical support for a project team. The role requires two years of experience or related project involvement and involves subcontract management, cost reporting, and regulatory compliance across on-site activities.

The position emphasizes meticulous documentation, coordination with owners and engineers, and potential supervision of junior staff.

Qualifications

• Strong organizational and clerical skills are required.
• Proficiency with word processing and spreadsheet software is essential.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint) is expected.
• Two-year accounting degree or equivalent combination of training/experience is required.

Responsibilities

• Assist with owner billings and coordinate funds/releases of sub payments.
• Support project close-out activities and generate/audit cost reports.
• Ensure compliance records are prepared and ready for auditing.
• Maintain and distribute Billing Status Reports and track sub contracts and payments.
• Possibly supervise the Project Secretary and participate in performance reviews.
• Coordinate hiring guidelines and pre-employment tasks on remote projects.
• Prepare subcontracts and log into JOE/Prolog; manage change orders and budget adjustments.
• Set up and maintain standard project files and company postings.

Skills

Organizational skills

MS Office proficiency

Word processing & spreadsheets

Education

Two-year accounting degree or equivalent

Tools

JOE

Prolog

Job description

Job Description

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

Job Summary

The Project Administrator II is responsible for providing administrative, secretarial, and clerical support to the project. They will maintain a professional working relationship with owners, architects, engineers, subcontractors, and suppliers and may supervise and provide training for the Project Secretary, as well as participate in the Individual Development Review for that employee. Project Administrator II is for employees with 2 years of experience in this position, or with experience on larger and more complex projects.

Key Responsibilities

• Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
• Assists with project close-out as requested by the project team and performs duties as required by project close-out checklist and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
• Ensures that all compliance required records (I.e., certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing.
• Maintains and distributes Billing Status Report. Tracks executed subcontracts/ supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
• May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
• On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
• Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
• Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
• Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
• Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Minimum Job Requirements

• Good organizational skills are necessary.
• Must be proficient with word processing and spreadsheet software.
• Proficient use of all Microsoft Office Suite programs.
• Two-year accounting degree or equivalent combination of business training and/or related experience.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

• May stoop, kneel, or bend, on an occasional basis
• Must be able to comply with all safety standards and procedures
• Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
• Will interact with people and technology frequently during a shift/workday
• Will lift, push or pull objects up to 50Ibs on an occasional basis.
• Will sit, stand or walk short distances for up to the entire duration of a shift/workday.
• Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list

• Market Competitive Salary (paid weekly)
• Bonus Eligibility based on company, group, and individual performance
• Employee Stock Ownership Plan & 401K
• Industry Leading Health Coverage Starting Your First Day
• Flexible Time Off (FTO)
• Medical, Health Savings, and Wellness credits
• Flexible Spending Accounts
• Employee Assistance Program
• Workplace Wellness Programs
• Mental Health Program
• Life and Disability Insurance
• Employee-Owner Perks
• Educational Assistance
• Sundt Foundation - Charitable Employee-Owner's program

About Us

As a 100% employee-owned contractor, when you work at Sundt, you’re not just hiring on at a company, you’re joining a culture. Because everyone at Sundt is part owner, you’ll join a team of people who are deeply invested in their work. From apprentices to managers, we’re passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We’re driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

NOTICE TO EXTERNAL SEARCH FIRMS

Sundt Construction's Talent Acquisition team is the only authorized department to engage with and execute agreements on behalf of the company with external search firms, staffing agencies, and other third-party recruiting partners. Sundt Construction does not accept unsolicited candidate submissions. We will only consider candidates submitted by agencies that have a fully executed agreement with Sundt Construction on file prior to the candidate's submission.

Any candidate submitted without an active, fully executed agreement will not be considered a qualified referral, and Sundt Construction assumes no obligation to pay any placement or recruiting fees. Additionally, any unsolicited resumes submitted to any Sundt Construction employee—including hiring managers or other personnel—will be deemed the property of Sundt Construction without any obligation to the submitting agency.