Project Administrator

Methuen Construction Inc.; Plaistow (NH); On-site; USD 44,000 - 55,000; Full time

Benefits offered by this job

401(k) Plan with company match

Life Insurance & AD&D

Short/Long Disability

Job summary

Methuen Construction Inc. is seeking a Project Administrator to support Northeast projects with administrative tasks, invoicing, platform support, and resource management. This role helps ensure projects run efficiently, on time, and on budget.

The position requires strong Microsoft Office skills, the ability to manage multiple tasks, and effective communication within cross-functional teams. A detail-oriented, team-focused mindset is essential.

Qualifications

• Experience in a fast-paced construction/engineering setting is preferred.
• Strong written and verbal communication skills are required.
• Ability to manage multiple projects with varying requirements.
• Experience with project management software and document sharing platforms.
• Proficiency in Microsoft Office is expected.

Responsibilities

• Provide project support, maintain documentation, and assist with logs and submittals.
• Process and track project invoices, ensuring compliance with contract terms.
• Support platform maintenance across CMiC, Autodesk, Procore, and SharePoint.
• Assist with payroll time entry and weekly crew timecards oversight.
• Perform general administrative tasks and front-desk coverage as needed.

Skills

Attention to detail

Written and verbal communication

Independent work

Team collaboration

Fast-paced environment

Tools

Contract/Project Management Software

FTP site / document sharing

Microsoft Office Suite

Job description

Methuen Construction is a leading self-performing industrial and heavy civil general contractor with over 65 years of experience. We specialize in the construction of water and wastewater treatment facilities, industrial facilities, and other critical infrastructure projects. Serving private, municipal, state, and federal clients across the Northeast, we deliver innovative, well-planned projects that are completed on time and with an uncompromising focus on safety. At Methuen, we foster a culture of teamwork, respect, and a can-do attitude that values every teammate and stakeholder.

The Project Administrator provides administrative support for all assigned projects relative to project support, invoice management, platform support, and resource management. They will perform tasks at the request of the Project Management team and under the direction of the Operations Administration department leadership providing support on all phases of the project. This role is influential in ensuring that all assigned projects run efficiently, on time, and on budget.

Essential Functions

• Project Support
  • Request, process, and maintain project-specific required documentation throughout the project duration.
  • Maintain project submittal log including the distribution of submittal responses, resubmittal creation, workflow assignments, due dates, and the creation of the preliminary submittal and closeout log.
  • General support as required including research, data entry, document updates, etc.
  • Assist Project Team and Operations Administration teammates as needed.
• Invoice Management - process, log, and track project-related invoices from receipt to payment.
  • Perform initial review of all project invoices:
    • Assign cost code(s) based on commitment’s schedule of values
    • Review invoices for proper retainage and tax exemptions
  • Ensure vendors comply with all contract requirements (insurance, certified payroll, submission of liens, etc.) prior to authorizing release of payment
• Platform Support
  • Assist with maintaining all software platforms including CMiC, Autodesk, Procore, and Sharepoint/OneDrive.
  • Intermediate/expert knowledge of all Microsoft Office tools preferred.
  • Perform bulk edits to distribution lists, submittal workflow lines, submittal logs, etc., as needed.
• Resource Management
  • Assist with payroll time entry on a weekly basis confirming all project time entries are entered and align with the project specific trade codes or department codes allowed and work with payroll and project teams to correct any inaccurate time entries
  • Track weekly signed crew timecards in JobDocs
  • Real time tracking/metrics for all Northeast Projects
• Shared Functions - The following functions will be the responsibility of all department personnel as assigned by the Operations Administration department leadership on an as-needed basis.
• New project set up within project management software for all pertinent project-specific items including the processing of drawings, specifications, and project information.
• Review contract documents, contract drawings/plans, and specifications to determine required project-specific forms.
• Manage all project-related document control within company server, project management, FTP site, and/or hard copy files.
• Printing, packaging, and sending hard copy documentation as required by contract.
• Weekly scheduled Front Desk coverage. Additional coverage as needed.

Qualifications

• Proven ability to excel in a fast-paced environment
• Excellent written and verbal communication skills
• Ability to work independently and as part of team
• Outstanding attention to detail
• Ability to administer and manage multiple projects with individualized requirements.

Education and Experience

• 3-5 years’ experience in construction, service and/or engineering environment.
• Experience with Contract/Project Management Software, FTP site and/or document sharing site.
• Intermediate experience with entire Microsoft Office Suite.
• Group health & welfare benefits including options for medical, dental and vision
• Company Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
• Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
• Accrued vacation time
• Paid Sick and Safe Leave
• Paid Parental Leave Program
• 10 Paid Holidays
• 401(k) Plan (company matching contributions up to 4%).
• Employee Referral Program

Equal Opportunity Employer, including disabled and veterans.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay range - $32-$40/hr.

Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment.

Why You’ll Love Working Here

Methuen Construction is widely recognized as one of the most successful, self-performing general contractors in the industry. Built on over 65 years of experience, Methuen Construction employs the highest skilled trades professionals and managers. As we expand our construction territory, diversify our client base, and enhance our operational capabilities, our need for highly skilled teammates is growing! We offer top-tier compensation and benefits, in addition to a team oriented, motivated, and respectful company culture.