Executive Assistant

C3M Power Systems LLC; Milwaukee (WI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health/Dental/Vision

Paid time off

401k

Life insurance

Commuter benefits

Disability insurance

Tuition reimbursement

Back-up daycare

Job summary

Clark Construction Group is seeking an Executive Assistant to provide high-level administrative support to senior leadership. The role involves managing calendars, coordinating complex meetings, preparing reports, and handling travel arrangements with meticulous attention to detail.

You will maintain confidential information, prioritize tasks under deadlines, and ensure accurate documentation while delivering excellent customer service.

Qualifications

• Experience supporting senior leadership or department in an administrative capacity.
• Ability to think on your feet and solve problems.
• Strong customer service mindset and professional demeanor.
• Can-do attitude with superior organizational skills and accuracy.
• Ability to maintain confidentiality in all aspects of responsibilities.
• Clear and concise written and verbal communication skills.
• Ability to juggle multiple competing priorities under deadlines.
• Advanced proficiency in Microsoft Office applications.
• Willingness to work overtime to meet business requirements.

Responsibilities

• Provide operational and logistical support to senior leadership and department.
• Manage a busy calendar, coordinating complex meetings with internal and external executives.
• Review and summarize documents and deliver timely reports.
• Prioritize and manage multiple projects simultaneously.
• Organize travel needs and prepare detailed itineraries.
• Provide phone coverage, record messages, and alert leadership of communications.
• Prepare and process senior leaders’ expense reports.
• Maintain accurate documentation and filing systems.
• Support other members of the department as needed.

Skills

Senior leadership support

Problem solving

Customer service

Organizational skills

Confidentiality

Written & verbal communication

Multitasking

MS Office proficiency

Overtime availability

Job description

The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks.

Responsibilities

• Provide operational and logistical support to senior leadership and department
• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings
• Review and summarize documents and deliver timely reports as required
• Prioritize and manage multiple projects simultaneously
• Organize all travel needs and prepare detailed travel itineraries
• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary
• Prepare and process senior leaders’ expense reports
• Maintain accurate documentation and filing systems
• Provide support to other members of the department's team as needed

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity
• Demonstrated ability to 'think on your feet' and solve problems
• Personal confidence and a passion for customer service
• Can-do attitude with superior organizational skills and accuracy
• Ability to maintain confidentiality in all aspects of job responsibilities
• Clear and concise written and verbal communication skills
• Ability to juggle multiple competing priorities under deadlines
• Must be advanced in Microsoft Office applications
• Work overtime to meet business requirements, as needed

Compensation & Benefits

Clark offers a total compensation package that includes base salary, bonus potential, and a comprehensive benefits package including health/dental/vision benefits, paid time off, retirement/401k, and Company Contribution plan.

Additional benefits include life insurance, commuter benefit, short & long term disability, fitness reimbursement, FSA, tuition reimbursement, back-up daycare, tutoring & family support benefits, EAP/Work-Life assistance, and a holiday contribution program.

For this role the base salary range is $60,000 - $85,000. Compensation may vary outside of this range depending on a number of factors, including a candidate’s education, experience, skills, and geographic location. Base pay is one part of the Total Compensation Package that is provided to compensate and recognize employees for their work.

Clark Construction Group is one of the largest building and infrastructure companies in the United States. Our portfolio spans every major building market, from public to private, corporate to cultural, education to entertainment, and the infrastructure connecting it all – power, transportation, water, and roadways. Since 1906, we’ve been delighting and delivering value to our clients and project partners, providing diverse opportunities for our team, and strengthening the communities where we live. With offices strategically located across the country, we pride ourselves on being a local builder with national reach. Learn more about Clark Construction. There is a sense of camaraderie that comes with delivering impactful projects as a team. It creates a sense of humility and fosters pride in the work we do. At Clark, we are proud to build what matters, together. Learn more about careers at Clark. Find even more opportunities with the Clark Group, our collection of companies – delivering construction and asset solutions for clients across the United States. Clark Group's capabilities span the entire asset lifecycle – from project development and financing to construction and facility maintenance. Asset Solutions Altura Associates Coda Edgemoor Infrastructure & Real Estate S2N Technology Group Building & Infrastructure Atkinson Construction Shirley Contracting Company C3M Power Systems

Clark Construction Group, LLC (and its subsidiaries and affiliates) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Clark promotes a drug-free workplace. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA). Clark is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please [e-mail] call [phone] and let us know the nature of your request and your contact information. Authorization to Work Applicants must be currently authorized to work in the US on a full-time basis in order to be considered.