Project ADministrator

Carrier; Minnesota; On-site; USD 50,000 - 65,000; Full time

Job summary

Carrier, through its Det-Tronics division, is looking for a Project Administrator in Minnesota. This role entails supporting project managers by handling various administrative duties throughout the project management process, including coordination of meetings, shipping logistics, and customer communication.

Ideal candidates should have an Associates Degree and at least 2 years of project support experience, along with strong organizational skills and proficiency in software tools such as MS Office and Adobe Pro. Join a company that has been innovating for over 50 years!

Qualifications

• Minimum 2 years of project support experience.
• Ability to work independently with minimal direction.
• Proficient written and verbal communication skills.

Responsibilities

• Review and coordinate project files with project managers.
• Document internal and external meetings.
• Coordinate shipping and inspection documentation.
• Monitor material and device orders.
• Proactive customer communication on project status.

Skills

MS Office

Adobe Pro

ERP systems

Scheduling software

Organizational skills

Time management skills

Communication skills

Teamwork

Education

Associates Degree

Job description

Det-Tronics is a $150M+ technologically innovative, project-based global business protecting customers in many challenging environments with high end flame and gas detection products and systems. Det-Tronics has a global footprint with manufacturing sites in the U.S. and sales presence in all key geographies and has been in business for over 50 years. Det-Tronics is part of the Industrial Fire Products and Systems (IFPS) group of companies.

About this role

Det-Tronics is searching for a Project Administrator. This position is responsible for the project support of customized fire and gas system products. Project Administrators (PA) work in tandem with project managers performing project administrative duties to support the completion of projects. This role will participate during all phases of the project management process.

Key Responsibilities

• Review/confirm project file handover on network drive to the Project Manager
• Coordinate and document internal and external meetings from Kickoff / Launch through final post mortem.
• Coordinate with the project manager data entry done by Customer Service; this includes initial order set-up, line additions / modifications, and closure.
• Set-up, coordinate, and host inspections; this includes follow-up on inspection documentation.
• Coordinate shipping; this includes packing, crating, marking, shipment documents, and freight forwarding coordination. This will often times include outside vendor coordination for crating, marking, and collection of the shipment.
• Monitor material / Device orders with planner / buyers for release to manufacturing, ordering, availability, and shipping.
• Coordinate / create and monitor the document creation, submittal, and approval process
• Proactive customer communication on project status, possible delays, or challenges.
• Assist finance with customer contact for invoicing and payments / collection challenges.
• Provide minimum of monthly review per project with Project Manager; this includes: Project schedule, assigned tasks, processing status, dashboard review / updates, etc.
• Timely communication with master scheduler for any order additions / changes.

Basic Qualifications

• Associates Degree
• 2 years of project support experience

Preferred Qualifications

• Experience with MS Office, Adobe Pro, ERP systems and scheduling software.
• Solid organizational and time management skills.
• Ability to work independently with minimal direction.
• Capability to adapt to changing directions in a fast paced environment.
• Strong aptitude for multi-tasking with attention to detail.
• Proficient written and verbal communication skills
• Cooperative team player
• Ability to work overtime and weekends if needed.
• Experience in manufacturing environment a plus