Project Administrator

University of Southern California; Los Angeles (CA); On-site; USD 86,000 - 98,000; Full time

Job summary

University of Southern California is seeking a Project Administrator to support Street Medicine Workforce Development and Education. The role ensures smooth operations, manages budgets, prepares reports, and interfaces with current and future funders.

The candidate thrives in a fast-paced academic environment and shows strong organizational skills while upholding USC policies. Based on the Los Angeles campus, this full-time position requires on-campus presence and periodic travel.

Qualifications

• Minimum Education: Master’s degree or equivalent.
• Preferred Education: Doctorate.
• Minimum Experience: 3 years in project administration or related field.

Responsibilities

• Assists principal investigator with formulating research objectives and planning activities.
• Develops and implements operating policies, procedures, and systems for planned operations.
• Develops and administers project budgets; authorizes expenditures and prepares financial reports.
• Plans and delivers project-focused training and assesses trainee readiness.
• Identifies funding sources; drafts proposals and interfaces with funding agencies.
• Plans and implements public relations; prepares press releases and coordinates events.
• Links project operations with other administrative and research functions on and off campus.
• Keeps informed of developments in the field and maintains professional networks.

Skills

Detail-oriented

Highly organized

Administrative tasks

Effective communication

Budget management

Education

Master's degree

Doctorate

Job description

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.

The Project Administrator position for the USC Street Medicine Workforce Development and Education will support the day to day operations of the Workforce Development and Education team in support of the execution of project objectives related to the development of a robust and sustainable street medicine workforce in California and beyond. Under the direction of the Director of Workforce Development and Education, this position will provide essential administrative and quality assurance support to ensure the smooth operations as it pertains to securing and spending funding, executing deliverables, preparing high level reports, and interfacing with current and future funders. The ideal candidate is a person who is detail-oriented, highly organized, and has the ability to thrive in a fast paced environment with professionalism and excellence.

This is a full-time, position at the Los Angeles, CA campus with a minimum of three days on campus, based on division needs. Travel is an expected component of this position which may, in rare circumstances, include weekends.

Duties include, but are not limited to:

• Assists a principal investigator with formulating research objectives. Administers and supports team members in planning, organization and scheduling activities to meet objectives.
• Develops and implements operating policies, procedures and systems to support planned operations. Ensures these are well-documented and communicated to project personnel and/or other parties.
• Develops and administers project budgets. Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations. Prepares the preparation of financial reports as required. Administers ongoing purchasing activities.
• Develops and administers project-focused training and assesses proficiency or readiness of trainees.
• Identifies funding sources and opportunities. Authors technical proposals and/or works with researchers to develop project proposals. Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding.
• Plans, develops and implements public relations strategies. Responds to external requests for information. Develops press releases, newsletters, articles and other types of communications pieces. Plans and participates in meetings, discussion groups and other types of events to promote project visibility. Lectures on behalf of the project.
• Coordinates and/or links project operations with other administrative and research functions on and off campus. Serves as a key resource for project information and resolves problems or questions referred by internal and external sources.
• Stays informed of developments in the field. Reads pertinent literature, attends meeting and participates in professional associations as appropriate. Establishes an active network of professional contacts. Remains informed of the current status of completed and ongoing research in related areas.

EXPERIENCE AND QUALIFICATIONS

Minimum Education: Master's degree, Combined education/experience as substitute for minimum

Minimum Experience: 3 years/ Combined educatin/experience as substitute for minimum experiences

Preferred Education: Doctorate

The annual budgeted salary range for this position is $86,381.13 - $97,634.37. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Master's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience

Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qual