Project Administrator

University of Southern California; Los Angeles (CA); On-site; USD 86,000 - 98,000; Full time

Job summary

The Project Administrator position at USC Street Medicine Workforce Development and Education supports daily operations to advance a sustainable street medicine workforce in California and beyond. Reporting to the Director of Workforce Development and Education, you will manage funding, deliverables, reports, and interactions with current and future funders.

This full-time role based at the Los Angeles campus requires on-campus presence several days per week, with travel and occasional weekend

Qualifications

• Master’s degree required and minimum education/experience as substitute.
• Minimum of 3 years combined education and experience, relevant to project administration.
• Doctorate preferred for higher level responsibilities and research coordination.

Responsibilities

• Assists principal investigator with formulating research objectives.
• Administers and supports team planning, organization and scheduling activities.
• Develops and implements operating policies, procedures and systems for planned operations.
• Develops and administers project budgets and expenditures; tracks compliance.
• Interacts with funding agencies to exchange information and build rapport for funding opportunities.
• Coordinates and links project operations with other administrative and research functions on and off campus.

Education

Master's degree

Doctorate

Job description

The Department of Family Medicine of the Keck School of Medicine of USC provides care for every member of the family, across generations and over lifetimes. We aim to enhance the quality of life for underserved and vulnerable patients while educating future generations of highly skilled, compassionate primary care specialists. Our goal is to combine education, patient advocacy, and evidence-based research to advance family medicine and geriatrics.

The Project Administrator position for the USC Street Medicine Workforce Development and Education will support the day to day operations of the Workforce Development and Education team in support of the execution of project objectives related to the development of a robust and sustainable street medicine workforce in California and beyond. Under the direction of the Director of Workforce Development and Education, this position will provide essential administrative and quality assurance support to ensure the smooth operations as it pertains to securing and spending funding, executing deliverables, preparing high level reports, and interfacing with current and future funders.

This is a full-time, position at the Los Angeles, CA campus with a minimum of three days on campus, based on division needs. Travel is an expected component of this position which may, in rare circumstances, include weekends.

Duties include, but are not limited to:

• Assists a principal investigator with formulating research objectives.
• Administers and supports team members in planning, organization and scheduling activities to meet objectives.
• Develops and implements operating policies, procedures and systems to support planned operations.
• Ensures these are well-documented and communicated to project personnel and/or other parties.
• Develops and administers project budgets.
• Authorizes expenditures and monitors account reconciliation and status to ensure compliance with fiscal guidelines and regulations.
• Prepares the preparation of financial reports as required.
• Administers ongoing purchasing activities.
• Develops and administers project-focused training and assesses proficiency or readiness of trainees.
• Identifies funding sources and opportunities.
• Authors technical proposals and/or works with researchers to develop project proposals.
• Interfaces with funding agencies to exchange information regarding project status and to build and maintain rapport to enhance opportunities for additional funding.
• Plans, develops and implements public relations strategies.
• Responds to external requests for information.
• Develops press releases, newsletters, articles and other types of communications pieces.
• Plans and participates in meetings, discussion groups and other types of events to promote project visibility.
• Lectures on behalf of the project.
• Coordinates and/or links project operations with other administrative and research functions on and off campus.
• Serves as a key resource for project information and resolves problems or questions referred by internal and external sources.
• Stays informed of developments in the field.
• Reads pertinent literature, attends meeting and participates in professional associations as appropriate.
• Establishes an active network of professional contacts.
• Remains informed of the current status of completed and ongoing research in related areas.

Experience and Qualifications

Minimum Education: Master’s degree, Combined education/experience as substitute for minimum

Minimum Experience: 3 years/ Combined educatin/experience as substitute for minimum experiences

Preferred Education: Doctorate

The annual budgeted salary range for this position is $86,381.13 – $97,634.37.

Minimum Education: Master's degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years, Combined education/experience as substitute for minimum experience

Minimum Field of Expertise: Directly related education and project administration experience in specialized field represented by project.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety.

We provide reasonable accommodations to applicants and employees with disabilities.

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USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills.

As a USC employee, you will enjoy excellent benefits and perks, and you will be a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work.