Project Administrator

Tusco, Inc.; Huntsville (AL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Career development classes

Paid time off

Job summary

Tusco, Inc. is seeking a Project Administrator in Huntsville, Alabama, to support the Physical Security Project Management team. The role involves a variety of administrative responsibilities, including project setup, sourcing materials, and managing documentation.

The ideal candidate should have excellent organizational and communication skills, a High School Diploma, and proficiency in Microsoft Office Suite. We offer medical, dental, vision, and retirement benefits.

Qualifications

• Excellent organizational skills and attention to detail.
• Basic understanding of office management and institutional management.
• Excellent verbal and written communication skills.
• Professional interpersonal skills for diverse personalities.
• Proficient with Microsoft Office Suite.

Responsibilities

• Support the Physical Security Project Management team.
• Assist with project setup and sourcing materials.
• Administer submittals and change orders.
• Create and distribute required reports.
• Coordinate deliveries of materials and resources.

Skills

Organizational skills

Attention to detail

Office management understanding

Communication skills

Interpersonal skills

Time management

Proficiency in Microsoft Office Suite

Proficiency in Bluebeam Revu

Education

High School Diploma or equivalent

Job description

Project Administrator

The Project Administrator will support the Physical Security Project Management team and carry out various administrative responsibilities for the assigned division and department.

Responsibilities

• Take direction and accountability from the Director of Physical Security in support of the project management team.
• Support Project Manager’s with the following activities as needed:
  • Support Job set up as needed including but not limited to porta potties, dumpsters, needed rental equipment.
  • Sourcing and pricing materials such as:
    • Concrete
    • Hydraulic Oil (EAL 224H) for Barriers
    • Rental Equipment
    • Miscellaneous materials, supplies and equipment.
  • Assist with the administration of submittals, change orders and RFI’s.
  • Assist with the administration of close‑out document submittals.
  • Assist with the administration of pay applications and required supporting documents.
  • Assist with the administration of change orders and supporting documents.
  • Schedule line locates as requested by PM’s.
  • Coordinate “hot shot” deliveries as needed.
  • Coordinate delivery of material, equipment and supplies as needed.
  • Communicate badging and staffing needs.
  • Attended Weekly conference calls and meetings as needed per PM’s.
  • Create and Distribute Manpower reports to owner / GC as requested by Project Manager
  • Create and Distribute Progress & Deliveries reports to owner / GC as requested by Project Manager
  • Coordination and Tracking jobsite requirements with our vendor / subcontractor partners to ensure they are able to gain access and perform the work.
  • Attend conferences calls and virtual meetings for Project Managers while they are traveling or on vacation.
• Other related duties as assigned.

Qualifications

• Excellent organizational skills and attention to detail.
• Basic understanding of office management and institutional management practices and procedures.
• Thorough understanding of, or ability to quickly learn, the office equipment, recordkeeping systems, management information systems, and related protocols used in the organization.
• Excellent verbal and written communication skills.
• Professional and tactful interpersonal skills with the ability to interact with a variety of personalities.
• Excellent time management skills with proven ability to meet deadlines.
• Proficient with Microsoft Office Suite and Bluebeam Revu or related software.

Education and Experience

• High School Diploma or equivalent

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

What we offer

Tusco employees have access to medical, dental, vision, life insurance, 401(k), career development classes, paid time off and many more benefits.

Equal Opportunity Employer, including disabled and veterans.