Project Administrator

Insight Global; Columbus (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading staffing agency is seeking a Project Administrator in Columbus, OH, to manage contract requisitions and payment authorizations in Asset Suite 8. The ideal candidate will have over 2 years of project management experience and strong communication skills. This is a full-time role with a focus on accuracy and compliance in document control.

Qualifications

• 2+ years of experience in a project management organization.
• Proven ability to manage multiple tasks simultaneously.
• Strong understanding of process flows and document control.

Responsibilities

• Create and manage contract requisitions in AS8.
• Ensure compliance and resolve discrepancies with vendors.
• Manage project initiation and close-out tasks.

Skills

Project management experience

Strong communication skills

Detail-oriented

Ability to multitask

Tools

Asset Suite 8

Job description

Overview

Position: Project Administrator

Assistant Pay: $27/hr

Location: Columbus, OH

Duration: 12 months with potential extensions

Shift: M-F 8-5pm

Candidate Requirement:

• Proven experience in a project management organization (e.g., creating requisitions, contract change requests, document control, and payment authorizations)
• At least 2 years of relevant work experience
• Strong understanding of process flows, document control, and updating information in corresponding ERP systems
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and projects simultaneously
• Detail-oriented with a focus on accuracy and compliance
• Punctuality, professionalism, thrives in a structured environment

Qualifications (Pluses)

• Proficiency in Asset Suite 8 including: creating requisitions, change request orders, and payment authorization
• Experience with project controls, scheduling, reviewing project financials
• Process mapping experience – detailing out workflows and processes
• Familiarity with diversity terms and commercial terms in contracts
• Background in field estimates and cost management

Responsibilities

We are seeking a highly skilled Project Management Assistant/Lead to support our client in the utilities industry. The Project Management Assistant team supports the Project Managers with administrative tasks related to distribution projects. This role requires a strong understanding of managing work in Asset Suite 8 such as: creating requisitions, contract change requests, contract payment authorizations, and managing project initiation and close-out tasks. The successful candidate will perform these tasks at various project stages, from concept to close-out, by utilizing job aides and their strong attention to detail.

• Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals
• Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists
• Follow up with vendors and project managers to ensure compliance and resolve discrepancies urgently
• Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals
• Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8
• Finalize all CPAs and create CCRs to close out projects and contracts
• Ensure compliance with all project requirements and resolve any issues or concerns
• Project deliverable reporting