Architectural Construction Administrator

HMC Architects; San Diego (CA); On-site; USD 85,000 - 127,000; Full time

Job summary

HMC Architects is seeking an experienced Construction Administrator for our Sacramento, CA office. The role focuses on managing bidding, RFIs, submittals, and field documentation to ensure projects meet design intent and contract documents.

Responsibilities include coordinating with consultants and contractors, reviewing changes, and monitoring progress through closeout. A strong background in codes and documentation is required; flexible hybrid schedule is offered.

Qualifications

• College degree in Architecture or related field.
• 7+ years of experience in architecture or the construction industry.
• Licensed Architect preferred; California license a plus.
• Strong knowledge of building codes, plan review, and accessibility.
• Experience reviewing submittals, RFIs, and change documentation.
• Excellent written and verbal communication; highly organized.

Responsibilities

• Support bidding and construction administration from contract award through closeout.
• Respond to RFIs, submittals, shop drawings, and change documentation.
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence.
• Conduct field observations and document non-compliance, construction changes, and potential defects.
• Coordinate architectural documents with consultant drawings and specifications.
• Monitor construction progress to ensure conformance with contract documents and design intent.

Skills

Construction administration

Written & verbal communication

Attention to detail

Education

Bachelor's degree in Architecture

Licensed Architect preferred (CA license a plus)

Tools

CPM scheduling

Job description

HMC Architects is an employee-owned design firm with an inherent desire to make a difference in our communities. As a purpose-driven brand based on values, our mission to design for good drives everything we do. And our ownership culture creates alignment and increased commitment to that mission, keeping us on track to being successful.

What We Do

Founded with the purpose of anticipating community needs, HMC aims to create designs that have a positive impact, now and into the future. We focus primarily on opportunities to have the most direct contribution to communities-through healthcare, education, and civic spaces.

Why Join HMC

As an employee owned company you become an owner after one year- receiving company-provided shares at no cost and building long-term financial growth as the firm succeeds. We also give back through our volunteerism with our Designing Futures Foundation, which advances sustainable and regenerative design and supports the next generation of innovators. In addition to this, we also support our team through:

• Culture: We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
• Wellness: company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
• Professional Development: LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
• Comprehensive Comp and Benefits: Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

Job Summary

We're looking for an experienced architect/construction professional who thrives during the construction phase, can manage RFIs, submittals, and field issues, and serve as HMC's on-site representative to ensure projects are built according to design intent. The Construction Administrator supports the bidding and construction phases of medium- to large-scale projects, ensuring quality, coordination, and compliance throughout construction. This role is responsible for responding to construction inquiries, reviewing submittals and field documentation, and monitoring projects to ensure they are built in accordance with the contract documents. The Construction Administrator works under the direction of the Senior Construction Administrator, Senior Project Manager, or Principal-in-Charge (PIC) and maintains regular interaction with clients, consultants, and contractors.

The position is located in our Sacramento, CA office. The regular schedule is Monday through Thursday 7:30 a.m. to 5:30 p.m. and Friday from 7:30 a.m. to 11:30 a.m. You will have the opportunity to work remote Mondays and Fridays and will be required to come into the office on Tuesdays, Wednesdays and Thursdays.

Responsibilities

• Support bidding and construction administration from contract award through project closeout
• Respond to construction questions, RFIs, submittals, shop drawings, and change documentation
• Prepare and review meeting minutes, field reports, instruction bulletins, change orders, and professional correspondence
• Conduct field observations and document non-compliance, construction changes, and potential defects
• Track construction issues through resolution and communicate concerns promptly to the PIC and client
• Review documents prior to bidding for quality, coordination, and constructability
• Coordinate architectural documents with consultant drawings and specifications
• Apply building code concepts including accessibility, life safety, and egress requirements
• Coordinate with government agencies and utility providers during construction
• Review cost estimates, pay applications, and change order requests; assist with value analysis
• Participate in cost estimating and CPM schedule coordination
• Verify existing field conditions prior to and during construction
• Monitor construction progress to ensure conformance with contract documents and design intent
• Support project closeout including punch lists, as-builts, change orders, and closeout documentation
• Maintain primary or shared client contact during construction and ensure strong follow-through
• Assist with proposals, interviews, and consultant fee negotiations as needed
• Support supervision and mentoring of junior staff and coordinate work assignments as applicable
• Review and improve CA procedures, logs, and systems for efficiency and risk management
• Adhere to firm standards, procedures, and workplace values

Requirements

• College degree in Architecture or a related field, or equivalent industry experience
• Minimum of 7 years of experience in architecture or the construction industry, equivalent to a Project Manager level
• Licensed Architect preferred (California license a plus)
• Strong understanding of construction administration processes and documentation
• Knowledge of building codes, regulations, and plan review requirements
• Familiarity with CPM scheduling processes
• Experience reviewing submittals, shop drawings, RFIs, and construction change documentation
• Ability to write and edit specifications and professional correspondence
• Strong understanding of construction practices, systems, testing, and inspection requirements
• Experience coordinating with consultants, contractors, and agencies
• Proficiency with documentation systems and office practice standards
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and able to manage multiple priorities

The salary range for this position is $85,065 - $127,281.

The actual salary offered for this position will vary depending on multiple factors including the candidate's qualification, education, position knowledge, work experience, skills, ability, work location, and internal incumbent compensation for similar roles. We do not anticipate individuals hired into this position will start at or near the top half of the range listed; the decision will be based on each individual case. The salary range listed above does not include other compensation elements such as discretionary bonus opportunities, employee stock ownership grants, paid time off, medical insurance, and other wage and benefit opportunities.