Project Administrative Specialist

LPA, Inc.; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an enthusiastic Architectural Project Administrative Specialist to join their dynamic team. This role offers a unique opportunity to support a significant healthcare project while collaborating with architects, engineers, and designers. The firm is dedicated to sustainability and diversity, providing a vibrant work environment that values creativity and career development. If you are detail-oriented, eager to learn, and ready to take on new responsibilities, this position will allow you to make a meaningful impact in the architectural field. Join a team that believes in 'Changing Lives By Design' and fosters a culture of excellence and collaboration.

Benefits

Health Insurance

Dental Insurance

Retirement Plans

Wellness Programs

Career Development Opportunities

Mentorship Programs

Flexible Work-Life Balance

In-house Training

Study Grants

Qualifications

• 3+ years of administrative experience in the AEC industry preferred.
• Proficiency in Microsoft Office Suite and experience with ProCore and Newforma.

Responsibilities

• Log, track, and maintain schedules and budget information for projects.
• Coordinate with clients and project teams to support approval processes.

Skills

Administrative Experience

Detail-oriented

Initiative-taking

Written Communication

Verbal Communication

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

ProCore

Newforma

Job description

LPA Design Studios is seeking an enthusiastic Architectural Project Administrative Specialist to join our integrated team of architects, engineers, interior designers, landscape architects, and master planners. You will work hand in hand with clients, contractors, and colleagues across disciplines by supporting the co-located team dedicated to providing Construction Administration Services on a significant healthcare project.

Our commitment to sustainability is real−we are the only large firm in the nation to comply with the 2030 Challenge for the past two years running. Our award-winning projects aim to have a positive and enduring environmental, economic, and social impact.

We are also committed to diversity, wellness, and work-life balance which is neatly summarized in our Just label. We offer competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

As a studio we work hard, have fun, and strive for excellence. We are looking for teammates who have the same drive and hustle.

What you will do:

• You will log, track, and maintain schedules, progress reports, logs, and budget information for projects in design and construction.
• You will help collect, review, and process plans and required paperwork to secure plan check approval and permits with the appropriate AHJs.
• You will support the development of a proactive approach to obtain permit approvals effectively and efficiently through various agencies.
• You will coordinate and communicate with clients, project teams, and contractors to support all project approval processes.

What we will do:

• We will provide mentorship from various teams.
• We will provide the opportunity to work on a significant project that we believe will ‘Change Lives By Design’.
• We will provide in-house management and leadership training opportunities.
• We will provide education opportunities including LPA+U and LPA Tech Talks.
• We will provide study grants for career development and exploration.

Project Administrative Specialist Requirements:

• Bachelor’s Degree from an accredited university (preferred).
• Valid California driver’s license and CA registered vehicle.
• 3+ years of administrative experience, preferably supporting similar projects in the AEC industry.
• Proficiency with Microsoft Office Suite, specifically Word, Excel, and Teams.
• Experience with ProCore and Newforma (RFI & Submittal Exchange programs).
• Initiative-taking, detail-oriented, with the ability to effectively manage multiple tasks.
• Professional and effective written and verbal communication skills.
• Eagerness to learn and assume increased responsibilities.
• Committed to building a long-term professional career.

LPA is an integrated design firm with offices in California and Texas. We specialize in creating innovative, sustainable environments that work better, do more with less and improve people’s lives. We provide a vibrant and rewarding work environment—one that values and fosters creativity, collaboration, critical thinking, community engagement and ongoing career development and growth. LPA is also committed to diversity, wellness and work-life balance. LPA offers competitive salaries and generous benefits, including health and dental insurance, retirement and financial, wellness and other work/life plans.

The salary range for this position is $25.50/hr - $40.50/hr and is eligible for an annual bonus. If you are hired at LPA, your base salary is based on factors such as geographic location, skills, education, experience and/or project complexity. We believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.