Project Administrative Assistant- Structure Cabling

Mortenson; United States; On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Medical plan

Dental plan

401k retirement plan with matching

Paid time off and holidays

Life, AD&D, and disability insurance

Mental health resources

Tuition reimbursement

Adoption Assistance

Gym Membership Discount Program

Job summary

Mortenson is seeking a Project Administrator for the Structure Cable Services Group. The role requires flexibility to work across project teams, travel to projects throughout the United States, and maintain confidentiality and integrity in all business dealings.

Responsibilities include clerical support, payroll compliance, and handling communications. A minimum of three years of administrative experience and an associate’s degree are preferred.

Qualifications

• Three years administrative experience, preferably supporting many team members.
• Detail oriented with excellent problem-solving skills and integrity in communications.
• Strong communication skills with high degree of integrity in both written and verbal communications.

Responsibilities

• Provide administrative and operational clerical support to the department or staff.
• IRA compliance processes.
• Certified payroll and prevailing wage duties.
• Handle incoming calls and forward to appropriate party; take messages.
• Maintain records and electronic copies; file documentation.
• Record deliveries into the computer database and prepare outbound shipments.

Skills

Administrative experience

Communication skills

Detail oriented

Education

Associate’s degree in Business or related administrative experience

Tools

Craft Applicant Tracking Spreadsheet

Office software

Job description

Project Administrator- Structure Cable

SUMMARY

Mortenson is currently seeking a Project Administrator to join our Structure Cable Services Group with the ability to work well with a variety of staff at all levels in an ever-changing environment, remaining flexible, inventive, enthusiastic, and efficient with a high level of integrity and confidentiality. As a Project Administrative Assistant, you are at the heart of the business operations and activities and the soul that keeps your team moving forward.

Must be open to travel to work on projects throughout the United states.

RESPONSIBILITIES

• Provide administrative and operational clerical support to the department or staff.
• IRA Compliance
• Certified Payroll and prevailing wage
• Handle incoming calls and provide general information, forward calls to the appropriate party and take messages as required
• File and maintain written records along with crafting electronic copies for record
• Receive, sort and record deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for the various site meetings
• Responsible for procurement of consumable materials and office supplies
• Assist Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day to day tasks
• Schedule, track and log all repairs and standard maintenance for the work trucks
• Provide maps and directions to any visitors, subcontractors, deliveries, or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

QUALIFICATIONS

• Three years administrative experience, preferably supporting many team members
• Associate’s degree in Business or related administrative experience preferred
• Detail oriented, with excellent problem-solving skills, meticulous, upbeat, adept at succeeding in rapidly changing environment
• Strong communication skills with high degree of integrity in both written and verbal communications

A few benefits offered include:

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $24.52 MIN - $33.12 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

Please make note:

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days.

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.

Let’s Redefine Possible

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.