Project Administration Intern (Summer 2027)

Arup; Los Angeles (CA); On-site; USD 30,000 - 59,000; Full time

Benefits offered by this job

Profit Share

Flexible working

Job summary

Arup in Los Angeles is seeking a Project Administration Intern for Summer 2027 to support project teams with document control, RFIs, and submittals. You will help prepare reports, specifications, and presentations, ensuring consistency with branding guidelines and high-quality formatting.

The role emphasizes collaboration, strong communication, and the ability to work remotely within a deadline-driven environment; students pursuing business administration or project management thrive here.

Qualifications

• High school diploma or equivalent; must be enrolled in an accredited university/college program.
• Pursuing Business Administration, Project Management courses/degree or related field preferred.
• Excellent verbal and written communication skills.
• Ability to work in a team-oriented environment.
• Proactive, self-motivated with excellent interpersonal skills.
• Ability to work remotely and meet deadlines.

Responsibilities

• Learning and complying with defined document control systems and procedures.
• Processing project RFIs and Submittals.
• Assisting with preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure high quality formatting per branding guidelines.
• Assisting with bid support tasks.
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and action items.
• Conducting research, collecting, and analysing data to prepare reports and documents.
• Performs other duties as required.

Skills

MS Office

Communication

Teamwork

Time management

Attention to detail

Education

Enrolled in university program (Business Administration / Project Management)

Job description

Project Administration Intern (Summer 2027)

You see the world through a unique lens and that’s exactly what we need. We embrace how you see things differently – it’s essential for creating a sustainable future.

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of graduates and students who help us see things differently and solve the most complex challenges facing our clients, climate and communities.

The Opportunity

Learning and complying with our defined document control systems and procedures

Processing project RFIs and Submittals

Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented following branding guidelines

Assisting with bid support tasks

Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and actions items

Conducting research, collecting, and analysing data to prepare reports and documents

Performs other duties as required

Is this role right for you?

High school diploma or equivalent; must be enrolled in an accredited university/college program. Pursuing Business Administration, Project Management courses/degree or related field is preferred.

Knowledge of MS Office Suite applications and other standard applications/software programs and databases (candidates will be tested to determine skill level)

Excellent verbal and written communication skills

Ability to perform in a team-oriented environment

Energetic and eager to tackle new projects and ideas

Good attention to detail and organizational skills

The ability to handle confidential assignments with tact and diplomacy

The ability to work in a deadline-driven environment

Proactive, self-motivated with excellent interpersonal skills

Ability to work independently or as a team member while maintaining focus and productivity

Excellent time management skills and discipline to work remotely

Alongside your degree, we look for the following core attributes;

Candidate must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role

Changemakers: A passion for sustainable development and creating a better world is key.

Innovative minds: We’re looking for critical thinkers who embrace new ideas and challenge the status quo.

Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working.

Adaptable adventurers: You’re ready to take on any challenge that comes your way.

Advert Closing Date: 12th November 2026

Please note, in the event of high applicant volume, this role may be closed ahead of the advertised closing date. Early application is recommended.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling permanent members to share in the results of our collective efforts.

We take an approach to flexible working that supports the diversity and wellbeing of our members.

Los Angeles Hiring Range – Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles is $22.00 to $43.50 per hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles will differ.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup .

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact your recruiter to let us know if you need any assistance or reasonable adjustments throughout your interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Arup acknowledges that our Los Angeles office is situated on the traditional territories of the Chumash, and Gabriele(i)no Tongva or Kizh.

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