Project Accounting Specialist

LJA Engineering, Inc.; Hoover (AL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

PTO

Paid holidays

Office closure between Christmas and N

Health insurance

Dental coverage

Mental health support

Tuition reimbursement

In-house courses

Referral bonuses

Volunteer days

Professional development memberships

Career growth

Fun culture

Job summary

LJA Engineering, Inc. in Hoover, AL is seeking a Project Accounting Specialist to deliver accounting and administrative support for day-to-day project activities alongside our project managers.

You will set up projects, prepare and submit invoices, manage AR and project cost reporting, and help ensure contract compliance while collaborating with the collections team and clients.

Qualifications

• Associate or Bachelor's degree in accounting, Finance or Business Administration preferred.
• 3+ years of experience in a billing position.
• Experience with billing for public/government clients, rate schedules and multipliers.
• Experience with ERP project-based accounting systems (Deltek, Clearview/InFocus, BST, etc.).
• Experience with invoice submittal via client portals is a plus.

Responsibilities

• Set up and maintain projects.
• Invoicing clients weekly/monthly – lump sum, time & material, % of completion.
• Prepare spreadsheets with detailed backup documentation.
• Provide project, billing, A/R and other reports as needed.
• Assist PMs and Collections with AR issues.
• Analyze revenue and job cost.
• Review sub-consultants' contracts and insurance certificates for compliance.
• Review accounts payable and perform coding/entry.
• Archive project-related documents.
• Collaborate with project managers and clients on billing.
• Complete special projects as requested by manager.

Skills

Billing experience

Excel proficiency

Public/government billing

ERP project accounting

Client portal invoicing

Education

Accounting/Finance/Business Admin degree

Tools

Deltek

Clearview/InFocus

BST

Job description

LJA is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at LJA gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES LJA DIFFERENT

At LJA, our employee-owners take pride in their work and their workplace. We're guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Project Accounting Specialist at LJA Accounting, you will be responsible for accounting and administrative support for day-to-day activities of Project Managers.

A TYPICAL DAY MIGHT INCLUDE:

• Setting up and maintaining projects
• Invoicing clients on a weekly/monthly basis - lump sum, time & material, % of completion basis
• Preparing spreadsheet invoices to include detailed backup documentation
• Providing project, billing, A/R and other misc. reports as needed
• Assisting Project Managers and Collections group with resolving outstanding AR issues
• Analyzing revenue and job cost
• Monitoring sub-consultants including reviewing contract and insurance certificates ensuring compliance with company policies and procedures, tracking payment status
• Reviewing accounts payable and coding, entry as needed
• Archiving documents pertaining to projects and client/sub-consultant contracts
• Working directly with various project managers, administrative support and management
• Working directly with client contacts for billing/receivables
• Completing special projects as requested by manager

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• Associate or Bachelor's degree in accounting, Finance or Business Administration preferred

REQUIRED QUALIFICATIONS:

• 3+ years of experience in a billing position
• Intermediate level experience using Excel and Microsoft Office
• Experience with billing for public/government clients, with good understanding of specified/fixed rates (rate schedules) and multipliers
• Experience with ERP project-based accounting systems (Deltek, Clearview/InFocus, BST, etc.)
• Experience with invoice submittal via client portals is a plus

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience in the Engineering or Construction industry is a plus

LEVEL UP WITH LJA

At LJA, We're 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. With almost 100 locations and 3,000+ employee-owners (and growing), we're building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year's.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: LJA social events, employee sports teams, bring your kid to work day, etc.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.