Project Accounting Specialist

Northland Constructors of Duluth, Inc.; Bend (OR); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid vacation

Paid sick

Paid holidays

401(k) retirement plan

Medical insurance

Dental insurance

Flexible spending account (FSA)

Health savings account (HSA)

Life/AD&D insurance

Short-term disability

Long-term disability

Voluntary coverages

Job summary

Taylor Northwest in Bend, Oregon is seeking a Project Accounting Specialist to support operations by analyzing project and financial information, maintaining compliance, and recommending process improvements across accounting, billing, collections, and project administration.

This role collaborates with Project Managers, the Construction Manager, and the VP of Finance to evaluate project data, ensure contract compliance, and streamline workflows; responsibilities include ERP, invoicing, and ad

Qualifications

• Associate or bachelor’s degree in accounting or finance or equivalent experience.
• 3+ years administrative or general accounting experience preferred.
• Excellent verbal and written communication, and high attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with computerized accounting software.
• Strong analytical, problem-solving, and organization skills with detail orientation.
• Able to work independently and interact with employees and customers.
• Valid, current Driver's License preferred.

Responsibilities

• Provide information and recommendations for the business using the ERP system Viewpoint Vista.
• Manage accounts receivable aging, collection priorities, escalation actions, and payment resolution.
• Lead project record setup, change orders, billing, and invoicing for accurate financial reporting.
• Oversee compliance and completeness of contract specifications throughout the project.
• Manage the Master Subcontract Agreement repository for compliance and proper execution.
• Review HCSS HeavyJob functionality and reporting to identify process gaps and improvements.
• Develop continuous improvement initiatives to streamline accounting and project workflows.
• Prepare ad hoc financial reports and analysis.
• Prepare aggregate customer invoices and statements.
• Support special projects and other tasks as assigned.

Skills

Verbal and written communication

Analytical and problem-solving

Attention to detail

Independence / self-motivation

Organizational skills

Education

Associate or Bachelor’s degree in accounting or finance or equivalent experience

Tools

Viewpoint Vista ERP

HCSS HeavyJob

Microsoft Office (Word, Excel, Outlook)

Job description

Position Description

COMPANY OVERVIEW

Taylor Northwest, founded in 2008, is a privately-owned, heavy civil construction company with services including demolition, excavation, and aggregate crushing. We are a forward-thinking company that values integrity, our diverse team, sustainability, and innovation. Headquartered in Bend, Oregon, our organization is a leader in our field with resources and additional opportunities in transportation logistics, fuel commodities, renewable energy and emerging technology. To learn about our team, visit us at www.taylornw.com.

POSITION SUMMARY

The Project Accounting Specialist supports business operations by analyzing project and financial information, maintaining compliance related project documentation, and recommending process improvements that support efficient accounting, billing, collections, and project administration. This position works closely with Project Managers, the Construction Manager, and the Vice President of Finance to evaluate project information and support adherence to contract and internal process requirements.

Responsibilities include:

• Provide information and recommendations for the business to operate efficiently utilizing the ERP system (Viewpoint Vista).
• Manage accounts receivable activities by reviewing aging reports, identifying collection priorities, recommending escalation actions, and supporting resolution of payment issues.
• Lead project record setup, change orders, billing, and invoicing to support accurate financial reporting and contract compliance.
• Oversee compliance and completeness of contract specifications through the duration of the project.
• Manage the Master Subcontract Agreement repository for compliance and proper execution.
• Review HCSS HeavyJob functionality and reporting to identify process gaps and recommend improvements.
• Determine and develop continuous improvement initiatives to streamline accounting, project administration and documentation workflows.
• Prepare ad hoc financial reports and analysis.
• Prepare aggregate customer invoices and statements.
• Work on special projects.
• All other tasks as assigned.

The Project Accounting Specialist reports to the Vice President of Finance.

BENEFITS

• paid vacation
• paid sick
• paid holidays
• 401(k) retirement plan
• medical
• dental
• flexible spending account (FSA)
• health savings account (HSA)
• Life/AD&D
• short term disability
• long term disability
• voluntary coverages

Position Requirements

• Associate or bachelor’s degree in accounting or finance or equivalent experience.
• 3+ years administrative or general accounting experience preferred
• Excellent verbal and written communication, and high attention to detail
• Proficient in Microsoft Office-word, Excel & Outlook
• Experience with computerized accounting software
• Strong analytical, problem-solving, and organization skills with detail orientation
• Able to work independently and interact with employees and customers
• Valid, current Driver's License preferred

Equal Opportunity Employer

Accessibility: If you need an accommodation during the application process, you may call our Application Accommodation Line at [phone]