Project Accounting Coordinator

LUZCO Technologies LLC; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k Match

PTO

Student Loan Repayment

Job summary

LUZCO Technologies LLC is seeking a Project Accounting Coordinator to support the financial success of projects from startup through closeout. You will partner with Project Managers, Operations, and Accounting to set up projects, manage funding and budgets, support client billing, and ensure data accuracy throughout the project lifecycle.

The ideal candidate has 1+ years in project accounting or related fields, strong Excel skills, and experience interpreting contracts and billing terms in a

Qualifications

• 1+ year in project accounting, billing, or contract administration.
• Experience with project-based organizations (engineering/consulting/architecture/utilities/construction).
• Strong Microsoft Excel skills.
• Experience interpreting contracts, purchase orders, and billing terms.
• Attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Resourceful problem solving and continuous learning mindset.

Responsibilities

• Set up new projects in Deltek Vantagepoint based on contract terms and funding.
• Maintain project structures, billing terms, labor categories, funding limits, and rate schedules.
• Track purchase orders, change orders, and project modifications.
• Monitor funding utilization and identify over-budget or funding concerns.
• Review unbilled (WIP) balances and investigate billing delays.
• Prepare client invoices and ensure timely billing in coordination with PMs and accounting.

Skills

Microsoft Excel

Contract interpretation

Attention to detail

Communication

Project accounting

Tools

Deltek Vantagepoint

Job description

Engineering excellence, built on people-first values. At LUZCO, we're more than an engineering firm - we're a familia. We pair technical excellence with a culture rooted in respect, flexibility, and genuine care for one another. Here, you're known by name, supported as a whole person, and encouraged to bring your authentic self to work with competitive benefits, and the flexibility to support life both inside and outside of work.

Description

Engineering excellence, built on people-first values. At LUZCO, we're more than an engineering firm - we're a familia. We pair technical excellence with a culture rooted in respect, flexibility, and genuine care for one another. Here, you're known by name, supported as a whole person, and encouraged to bring your authentic self to work with competitive benefits, and the flexibility to support life both inside and outside of work. We're proud to be a 2025 and 2026 Best Place to Work in St. Louis and a woman-owned, minority-owned boutique firm, delivering impactful engineering solutions in a workplace where people feel valued and empowered to grow.

Why You’ll Love LUZCO

• Benefits that take care of you: Top-notch medical, dental, and vision insurance; a competitive 401k match; generous PTO; student loan repayment assistance; and an employee recognition platform that celebrates your wins big and small.
• Flexibility that fits your life: We get that life doesn't always stick to a schedule. You'll work with your supervisor to create a schedule that's flexible and works for both you and the team.
• Diversity that fuels innovation: Our team brings together a wide range of backgrounds, perspectives, and experiences. That diversity isn't just something we talk about; it's what drives our creativity and helps us find better ways to solve problems.
• Growth that feels personal: Whether you're continuing your education, earning new certifications, or stepping into new challenges, we're here to help you grow in the direction that's right for you. You'll collaborate with experienced mentors and leaders who want to see you succeed.
• A culture that gives back: We're passionate about our communities. Every year, we dedicate paid time off for volunteering and encourage our team to use their talents to make a difference whether that's mentoring students, serving local nonprofits, or getting hands-on in community projects.
• A workplace that feels like you: We keep things relaxed and welcoming. Expect weekly happy hours, team lunches, a stocked kitchen, dogs in the office, and a casual dress code. It's a space where you can be yourself and do your best work.

The Role

We're looking for a Project Accounting Coordinator to join our team and support the financial success of our projects from startup through closeout. In this role, you'll work closely with Project Managers, Operations, and Accounting to set up projects, manage funding and budgets, support client billing, and help ensure project financial data remains accurate throughout the project lifecycle. This is a great opportunity for someone who enjoys working with both people and numbers, has strong attention to detail, and thrives in a fast-paced, project-driven environment. Experience in a professional services setting such as engineering, consulting, architecture, construction management, utilities, or government contracting is highly preferred.

What Your Day Will Look Like

Project Accounting & Financial Management

• Set up new projects in Deltek Vantagepoint based on contract terms, purchase orders, funding authorizations, and company standards
• Maintain project structures, billing terms, labor categories, funding limits, and rate schedules.
• Track purchase orders, change orders, and project modifications.
• Monitor project funding utilization and identify potential over-budget or funding limitation concerns.
• Review unbilled (WIP) balances and investigate billing delays or project expectations.
• Partner with Project Managers to support project financial performance and identify risks related to scope, funding, and project budgets.
• Maintain audit-ready project documentation and support project closeout activities.
• Assist with financial reporting and project-related analysis.

Client Billing & Revenue Support

• Prepare and issue client invoices in accordance with contract requirements and billing schedules.
• Review project activity and billing support documentation prior to invoice generation.
• Submit invoices through client portals and ensure client invoicing issues.
• Coordinate with Project Managers and Accounting team members to support accurate and timely billing.
• Assist with collection efforts by researching invoice and project related questions.

Requirements

What You'll Bring to the Familia:

Essentials To Succeed

• 1+ years of experience in project accounting, project billing, contract administration, project controls, project finance, or related function.
• Experience support project-based organizations such as engineering, consulting, architecture, utilities, construction management, or professional services firms.
• Strong Microsoft Excel skills.
• Experience interpreting contracts, purchase orders, billing terms, and client requirements.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to management multiple priorities and work effectively in a fast-paced environment.
• Resourceful problem solving skills and continuous learning mindset.

What Will Make You Stand Out

• Experience with Deltek Vantagepoint, Deltek Vision, Ajera, BST, Oracle Projects, or similar project accounting software.
• Experience supporting engineering, utility, consulting, architecture, or construction projects,
• Understanding of key project accounting and financial management principles, including WIP management, revenue recognition, project funding, contract administration, and change order management in a project-based environment.
• Experience partnering directly with Project Managers and operational leaders.
• Experience tracking project budgets, burn rates, and project financial performance.

Ready to Make an Impact?

We know you might not check every single box on the job description and that’s totally fine. At LUZCO, we care about potential, collaboration, and diverse perspectives. If you're passionate about joining a supportive and innovative team, we encourage you to apply and show us what you can bring to the familia.