Project Accounting Clerk

Clayco; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k

Paid time off

Paid holidays

Employee assistance program

Job summary

Clayco is seeking a Project Accounting Clerk to support Project Accountants with invoicing, GC backup, and vendor/intercompany record maintenance. The role processes employee and field expenses in Concur, handles pre-bid invoices in DataServ, and assists with monthly reporting in a fast-paced environment.

Ideal candidates have 1–2 years of office experience, ability to prioritize tasks, and strong attention to detail. Collaborative, entrepreneurial culture with comprehensive benefits.

Qualifications

• 1–2 years office experience required; construction and accounting experience preferred.
• Ability to work in a fast-paced environment with weekly deadlines.
• Strong attention to detail and excellent organizational skills.
• Effective communicator and team player with initiative.

Responsibilities

• Pull backup for jobs requiring full GC backup
• Book BIM & Printing charges
• Review invalid JDE Vendor IDs in PM Web & setup in Payment Works
• Review intercompany contracts & COs in PM Web & setup I/C Cost Types in JDE
• Assist with filling out Tax Forms
• Process weekly employee expense reports in Concur, auditing for receipts
• Process field expense reports
• Process pre-bid invoices in DataServ and update monthly pre-bid spreadsheet
• Assist with monthly underbillings report and warranty report

Skills

Office experience

Communication skills

Detail oriented

Tools

Concur

PM Web

JDE

DataServ

Job description

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

A Project Accounting Clerk supports Project Accountants with key financial and administrative tasks, including processing invoices, pulling GC backup, booking fees and charges, and maintaining accurate vendor and intercompany records. This role also processes employee and field expense reports in Concur, manages pre-bid invoices, and assists with monthly reporting. Strong communication, attention to detail, and the ability to prioritize work in a fast-paced environment are essential.

The Specifics of the Role

Assist Project Accountants

• Pull backup for jobs that require full GC backup
• Book BIM & Printing charges
• Review Invalid JDE Vendor ID’s in PM Web & setup in Payment Works
• Review Intercompany contracts & CO’s in PM Web & setup I/C Cost Types in JDE if needed
• Assist with filling out Tax Forms

Assist Accounting Clerk (as needed)

• Process weekly employee expense reports in Concur, auditing for proper receipts and backup
• Process field expense reports
• Process pre-bid invoices in DataServ and update month end pre-bid spreadsheet
• Assist with monthly underbilling’s report
• Update monthly warranty report

Qualifications:

• 1 -2 years office experience required, Construction and accounting experience preferred
• The ability to function effectively in a highly entrepreneurial environment, both as a team player and independently
• Ability to work in a fast-paced setting, with weekly deadlines
• Ability to solve problems
• Must be very detail oriented and able to organize and prioritize time

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.