Construction Administrator

Clayco; Northern (KY); Hybrid; USD 45,000 - 75,000; Full time

Benefits offered by this job

Discretionary annual bonus

Medical, dental and vision plans

401k

Paid time off and holidays

Employee assistance program

Flexible spending accounts

Life insurance

Disability coverage

Learning & development programs

Job summary

Clayco seeks a capable project administrator to provide document coordination during construction and closeout. You will support Mission Control with user setup in systems and assist subcontractors with reports, RFIs, submittals, and access to drawings.

You may back up the onsite field admin and help manage electronic drawings by verifying title blocks and publishing files to Procore/ACC Build, saving to the main drive, and ensuring standards are followed.

Qualifications

• Experience in the construction industry is a plus.
• Experience in Project Management programs such as Procore and ACC Forma would be beneficial.
• Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours
• Team Attitude to ensure Project Success and Team Support

Responsibilities

• Maintain Electronic Project Files in multiple platforms.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes and Drawings
• Create and maintain Distribution Lists in various Project Management Systems.
• Enter new companies and update company information in various Project Management Systems, as necessary.
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.

Skills

Communication skills

Listening skills

Attention to detail

Team attitude

Flexible work hours

Quality of work

Update skills

Tools

Procore

ACC Forma

Job description

About Us

Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $8.1 billion in revenue for 2025, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for mission critical, industrial, life sciences, power & energy, aviation, commercial, institutional, residential and sports & entertainment related building projects.

The Role We Want You For

Provide project document coordination and recording throughout the Construction and Closeout of the project.

Work with Mission Control on the setup and security of new users in various systems.

Assist the subcontractors in the various programs they will be required to use to submit daily reports, create RFIs, process Submittals, access electronic drawings, etc.

Back up person for the onsite field admin when necessary.

You may also be involved in the management of electronic drawings by verifying title blocks for accuracy, uploading and publishing these files to Procore and/or ACC Build and saving the files back to our main drive.

The Specifics of the Role

• Maintain Electronic Project Files in multiple platforms.
• Type, assemble, organize, file, distribute, etc., Project Meeting Minutes and Drawings
• Create and maintain Distribution Lists in various Project Management Systems.
• Enter new companies and update company information in various Project Management Systems, as necessary.
• Assist in format and content of project specific reports as requested.
• Follow up with Subcontractors, Designers, and Suppliers for submittals, executed contracts, change orders, closeouts, etc.
• Request, assemble and submit the closeout documents to the owner and to archive.
• Maintain company standards and procedures for the Project and follow up with the team to ensure they are being followed.

Requirements

• Experience in the construction industry is a plus
• Experience in Project Management programs such as Procore and ACC Forma would be beneficial.
• Excellent computer skills, including document management system, Word, Excel, and Outlook, and willingness to regularly update skills.
• Excellent communication skills, both oral and written.
• Excellent listening skills with attention to detail.
• Excellent and efficient quality of work.
• Able to be flexible with work hours
• Team Attitude to ensure Project Success and Team Support

Some Things You Should Know

• No other builder can offer the collaborative design-build approach that Clayco does.
• We work on creative, complex, award-winning, high-profile jobs.
• The pace is fast!
• This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.

Why Clayco?

• 2025 Best Places to Work – St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.
• 2025 ENR Top 400 – Top Data Center Contractor (Top 3).
• 2025 ENR Top 100 Design-Build Firms – Design-Build Contractor (Top 5).
• 2025 ENR Top 100 Green Contractors – Green Contractor (Top 3).

Benefits

• Discretionary Annual Bonus: Subject to company and individual performance.
• Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more!

Compensation

• The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.