Project Accountant, Mechanical

Hooper Deforest; DeForest, Madison (WI, WI); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

Matching 401(k)

Profit Sharing

Paid Time Off (PTO)

9 paid holidays

Identity Theft Protection

Life Insurance

Short-Term and Long-Term Disability

Job summary

Hooper Deforest, a Wisconsin-based electric power and mechanical contractor with a century-long legacy, seeks an accounting/administrative support professional for project managers and their projects.

You will handle accounts receivable/payable, payroll, project billing, and job cost accounting in a fast-paced, detail-oriented environment. Strong organization, judgment, and a client-service attitude are essential; experience with COINs and AI-enabled tools is a plus.

Qualifications

• 3+ years of experience in Business Finance/Accounting field.
• 2- or 4-year college degree in Business Finance or Accounting preferred.
• Strong proofreading skills for reports and documents.

Responsibilities

• Manage accounts receivable and accounts payable.
• Handle project billing and payroll processing.
• Assist with job cost accounting and general ledger support.
• Maintain inventory for job costing and prepare reports.
• Coordinate with project managers and use COINs for project setups and tracking.
• Support data analysis and reporting with AI-powered tools.

Skills

Attention to detail

Problem solving

Deadline-driven

COINs system experience

Education

2- or 4-year degree in Business Finance or Accounting

Job description

Since 1913, Hooper has grown into a well-respected electric power and mechanical contractor, headquartered in Wisconsin with offices in Colorado, Florida, and Ohio. Serving commercial and residential clients, Hooper delivers expert services built on safety, outstanding craftsmanship, respectful collaboration, and community engagement. We foster a culture of collaboration, integrity, and growth. Joining Hooper means joining a century-strong legacy of excellence and people-first values. Hooper also provides competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Profit Sharing, Paid Time Off (PTO), 9 paid holidays, Identity Theft Protection, Life Insurance, as well as Short-Term and Long-Term Disability coverage.

General Summary:

Works independently and provides accounting and administrative support for project managers & their projects. The ideal candidate enjoys working in a high volume, fast paced, detail-oriented environment with the ability to work as a member of a team, follow directions, and exercise good judgment. Being a self-starter with the ability to multi-task and meet deadlines, have a client service attitude, as well as strong organization, communication, and document coordination skills are required to successfully handle this position

Principal Accountabilities:

• Performs and coordinates accounting activities related to accounts receivable, accounts payable, project billing, payroll, equipment tracking and charging, job cost accounting, and general ledger support.
• Maintain & monitor inventory for job costing.
• Prepares invoices for assigned division. Includes investigating exceptions, creating spreadsheets, verification, and reconciliation of billable hours with actual payroll hours on invoices.
• Review and enter weekly payroll information for assigned department, verify proper project and cost-code allocation, investigate discrepancies, and coordinate corrections before established payroll deadlines.
• Utilizes COINs system to maintain accurate project setups, budgets, change orders and on-going tracking of changes as required.
• Monitor accounts receivable aging and assists Project Managers with the collection of outstanding project balances.
• Prepares a variety of special and recurring reports, some of which are confidential. Conducts required research and interpretation of data with minimal supervision.
• Composes and edits letters, memos, and reports as required.
• Leverage approved AI-powered tools and technologies to streamline workflows, support data analysis, and enhance decision-making within the accounting function.
• Performs other duties and responsibilities as assigned.

Requirements

Knowledge, Skills and Abilities Required:

• Experience: At least 3 years of experience in Business Finance/ Accounting field
• Education: 2 or 4 year college degree in Business Finance or Accounting is preferred
• Technical Skills: Strong proof reading skills to prepare reports in an accurate manner
• Behavioral Skills: Strong attention to detail, problem solving skills, and ability to meet deadlines

Description of physical working environment:

• Normal office environment. Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting are common.

The Company is an equal opportunity/affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.