Project Accountant: Invoicing, Cost Control & Project Data

Loftin Equipment Co.; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer match

Paid holidays

Tuition reimbursement

Disability insurance

Life/AD&D coverage

Job summary

Loftin Equipment Co. is seeking an accounting professional to manage project accounting, invoicing, and cost tracking for industrial sales.

The role focuses on creating and closing sales jobs in systems, monitoring scope changes, and ensuring accurate billing and procurement alignment with project budgets. The candidate should have 2+ years in accounting operations, a Bachelor’s degree, and strong Excel and CRM/ERP system experience.

Qualifications

• 2+ years of experience in accounting operations, preferably project or construction accounting.
• Bachelor’s Degree in Business Administration, Accounting, Finance, or equivalent.
• Proficiency with Microsoft Office 365, advanced Excel (VLOOKUP, pivot tables).
• Knowledge of Salesforce, Microsoft Business Central, or similar CRM/ERP systems preferred.
• Strong communication skills and ability to explain complex financial information clearly.
• Exceptional attention to detail with ability to multitask in a fast-paced environment.
• Strong technical aptitude and ability to train others on new systems.

Responsibilities

• Create, maintain, and close sales jobs in accounting systems with complete documentation.
• Monitor and update projects for scope changes, adjust costs and billing schedules.
• Issue purchase orders and verify procurement aligns with budget and scope.
• Process vendor invoices, post costs to correct codes, reconcile discrepancies.
• Record project cost transactions including contingencies and inventory.
• Generate accurate invoices for industrial sales and ensure billing requirements are met.
• Analyze project costs to identify variances and ensure on-budget allocations.
• Collaborate with project managers to ensure milestones are billed and reduce unbilled AR.
• Assist with monthly routines including project closures, journal entries, and reports.
• Provide financial support to other units within the Sales Department.

Skills

Communication skills

Attention to detail

Multitasking

Training others

Education

Bachelor’s Degree in Business Administration, Accounting, Finance, or equivalent

Tools

Excel

Salesforce

Microsoft Business Central

Job description

Loftin Equipment Co. is seeking an accounting professional to manage project accounting, invoicing, and cost tracking for industrial sales.

The role focuses on creating and closing sales jobs in systems, monitoring scope changes, and ensuring accurate billing and procurement alignment with project budgets. The candidate should have 2+ years in accounting operations, a Bachelor’s degree, and strong Excel and CRM/ERP system experience.