Project Accountant

IA Interior Architects; Seattle (WA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

IA Interior Architects is seeking a Project Accountant to oversee client project costs, billing, and close-out. The role supports our Seattle and West Coast studios, with one day per week in the Seattle office and the rest remote.

Requirements include 5–7 years of accounting or project accounting experience and a Bachelor’s degree in a related field. Proficiency with Deltek and MS Excel is expected.

Qualifications

• Bachelor’s degree in project accounting, finance or related field.
• 5–7 years of accounting or project accounting experience.

Responsibilities

• Processes monthly accounting and billing activities for PMs and studios.
• Reviews preliminary invoices for labor and charges; ensures contract terms align.
• Invoicing for projects with required paperwork; collaborates with clients to resolve issues.
• Enters and posts Accounts Payables/Receivables; processes write-offs as needed.
• Posts timesheets and maintains time transfer integrity; investigates unbilled labor.

Skills

Deltek VantagePoint

Deltek Vision

Excel

Billing

Accounts Payable

Accounts Receivable

Time tracking

Education

Bachelor’s degree in accounting/related field

Tools

Deltek VantagePoint

Deltek Vision

Job description

Overview

IA Interior Architects translates client goals, brand, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies. As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

The Project Accountant provides comprehensive job cost oversight, accounting, and reporting for client accounts. Responsible for the accounting, billing with sales tax, and close-out for specific projects. Position will support our Seattle and West Coast Studios. It will likely require 1 day per week in our Seattle studio with the remaining 4 days a week being remote.

Job Responsibilities

Accounts Payable/Receivables

• Processes all monthly accounting and billing activities for a Project Manager (PM) and Studio.
• Reviews preliminary invoices for appropriate labor and charges, confirming charges and rates are consistent with contract terms; making appropriate changes and/or reclassifications.
• Invoices assigned projects with associated paperwork; working directly with the client to resolve project/billing issues.
• Enters and posts Accounts Payables and Receivables. Processing write-offs as necessary.
• Posts timesheets and maintains the integrity of time transfers; Researches any unbilled labor.
• Handles moderately complex issues and problems, and refers more complex issues to higher-level staff.

Project Administration

• Initiates projects in Deltek VantagePoint accounting system, maintaining appropriate project records.
• Monitor project progress and communicate with PM regarding performance.
• Perform project close-out.
• Coordinates Interoffice Contracts (IOCs).
• Orders Certificates of Insurance.
• Provides training and mentorship to staff.

Education

Bachelor’s degree, or equivalent experience in project accounting, finance or related field.

Work Experience

5-7 years of accounting or project accounting experience.

Knowledge, Skills, And Abilities

Industry

• Familiar with the commercial interior architecture and / or design industry preferred.
• Working knowledge of Earned Revenue and Work in Progress.

System

• Intermediate MS Office Suite application skills, including Excel.
• Working knowledge of automated accounting systems, preferably Deltek / Vision and Vantagepoint
• Ability to learn new systems and processes quickly.

Skills

• Intermediate verbal and written communication skills.
• Strong analytical skills and problem-solving.
• Proven ability to act on behalf of senior managers with diplomacy and grace.
• Proven ability to prioritize and complete diverse projects from multiple sources.
• Proven attention to detail.

Equal Opportunity Statement

Interior Architects, Inc. (IA) provides equal opportunity in all aspects of recruitment and employment to all persons without regard to their race, color, creed, religion or belief, sexual orientation, marital status, nationality, national origin or ancestry, sex, age, physical or mental disability, medical condition, genetic information, veteran status, uniformed service member and to promote the full realization of equal employment opportunities.