Programs & Events Operations Lead

Hillel; Cambridge (MA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Job summary

Harvard Hillel is seeking an Programs & Events Operations Manager to serve as the operational backbone of the Student Life team. You will coordinate logistics, budgets, facilities, and administrative systems to enable staff to build relationships with students and create meaningful Jewish experiences.

The ideal candidate is highly organized, proactive, and adept at building scalable processes. This role requires collaboration with multiple departments and occasional evening/weekend hours to

Qualifications

• Three or more years of experience in operations, administration, event coordination, project management, higher education, hospitality, nonprofit administration, or a related field.
• Exceptional organizational and project management skills with the ability to manage multiple priorities.
• Experience managing budgets, vendors, purchasing, contracts, invoices, and reimbursements.
• Strong attention to detail and outstanding written and verbal communication skills.
• Confidence using tools such as Monday.com, spreadsheets, and databases.

Responsibilities

• Coordinate logistics for student programs, Shabbat and holiday experiences, retreats, leadership initiatives, classes, and community events.
• Manage room reservations, registrations, catering, vendors, event timelines, supplies, signage, and purchasing.
• Coordinate facilities needs including room setup, audiovisual support, building access, security, deliveries, and event readiness.
• Serve as the operational point person for assigned events, ensuring logistics run smoothly before, during, and after each event.
• Support student leaders with purchasing, reimbursements, vendor coordination, event planning, and building procedures.
• Help create exceptional experiences through thoughtful hospitality, organization, and attention to detail.

Skills

Operations management

Budget management

Vendor management

Event coordination

Project management

Communication skills

Tools

Monday.com

Spreadsheets

Databases

Job description

Harvard Hillel is seeking an Programs & Events Operations Manager to serve as the operational backbone of the Student Life team. You will coordinate logistics, budgets, facilities, and administrative systems to enable staff to build relationships with students and create meaningful Jewish experiences.

The ideal candidate is highly organized, proactive, and adept at building scalable processes. This role requires collaboration with multiple departments and occasional evening/weekend hours to