Programs & Events Operations Lead

Hillel International; Cambridge (MA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional development opportunities

Collaborative, mission-driven team

Job summary

Harvard Hillel is seeking a Programs & Events Operations Manager to lead the operational backbone of its Student Life team and ensure programs are thoughtfully planned, financially managed, and executed with excellence.

The ideal candidate is highly organized, proactive, and enjoys building systems that help others succeed, including coordinating logistics during major events and supporting alumni, donor, and board events.

Qualifications

• Three or more years in operations, administration or event coordination.
• Experience managing budgets, vendors, contracts and reimbursements.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Coordinate logistics for student programs, Shabbat and holiday experiences, retreats, leadership initiatives, classes, and community events.
• Manage room reservations, registrations, catering, vendors, event timelines, supplies, signage, and purchasing.
• Coordinate facilities needs including room setup, audiovisual support, building access, security, deliveries, and event readiness.
• Serve as the operational point person for assigned events, ensuring logistics run smoothly before, during, and after each event.
• Support student leaders with purchasing, reimbursements, vendor coordination, event planning, and building procedures.
• Help create exceptional experiences through thoughtful hospitality, organization, and attention to detail.

Skills

Operations

Event coordination

Project management

Budget management

Vendor management

Hospitality

Tools

Monday.com

Spreadsheets

Databases

Job description

Harvard Hillel is seeking a Programs & Events Operations Manager to lead the operational backbone of its Student Life team and ensure programs are thoughtfully planned, financially managed, and executed with excellence.

The ideal candidate is highly organized, proactive, and enjoys building systems that help others succeed, including coordinating logistics during major events and supporting alumni, donor, and board events.