Programs & Events Manager

SeedAI; Washington (District of Columbia); Hybrid; USD 82,000 - 105,000; Full time

Benefits offered by this job

Excellent health insurance

401(k) plan

Paid time off

Job summary

SeedAI in DC is seeking an experienced events/program assistant to support our AI policy initiatives. You will work directly with the Director of Strategic Initiatives to manage monthly programs and logistics, vendor coordination, and stakeholder communications.

As you grow, you will help standardize SOPs, improve records, and extend our multi-state event series across AI policy venues, while keeping operations reliable and timely.

Qualifications

• At least three years of DC-based work experience with events or program management.
• Experience staffing or running events in government venues.
• Strong written communication and ability to manage complex threads across institutions.

Responsibilities

• Manage monthly and multi-state events: FYSA, AI Primers, and AI Across America end-to-end.
• Coordinate with the Director of Strategic Initiatives, vendors, venues, speakers, and sponsors.
• Develop cleaner SOPs, better records, and scalable workflows.
• Support other program operations and onboarding as opportunities arise.

Skills

Event coordination

Program management

DC work experience

Email communication

Attention to detail

Job description

SeedAI is a DC-based 501(c)(3) working at the intersection of government, industry, and the research community on AI policy and adoption. We convene people and institutions that wouldn't otherwise sit at the same table, and we try to lower the transaction costs of real collaboration across them. The team is agile and we use AI tools in our daily work.

Our recurring programs include FYSA, a monthly off-the-record AI policy briefing for Hill staff; AI Primers, monthly moderated panels at congressional venues; and AI Across America, a state-level workshop series that has recently completed events in Louisiana, Georgia, and Tennessee. We also produce an annual tentpole convening in March – SeedAI House at SXSW in 2023, 2024, and 2025, the American AI Festival in DC in 2026 – with outside experiential production vendors, and we plan to continue staffing tentpoles that way.

The role

You will work directly with the Director of Strategic Initiatives to manage events and other program operations. That includes strategic planning and communications as well as day-to-day operations: records and contacts, scheduling support, vendors, tools and systems. You will coordinate directly with other program leads or the CEO as is appropriate.

You will quickly begin to own logistics and execution, and you're in the planning conversations from the start. You will be expected to improve operational backbone: cleaner systems, better SOPs, fewer things that only live in someone’s memory. As you grow into the role, so will the ambition of our programming. While you won’t be expected to own the strategic landscape or relationships from the start, you will quickly pick up and contribute there as well.

You will be responsible for:

What you will be responsible for:

• FYSA (monthly). End-to-end operational ownership. Venue communication, invitations and RSVPs, speaker confirmation, run-of-show prep, on-site check-in, follow-up.
• AI Primers (monthly). End-to-end operational ownership of moderated panels at congressional venues. Rooms, speakers, catering coordination, day-of production.
• AI Across America (project management support). Partner with our Director of Strategic Initiatives as he drives the multi-state series. You own the project management rhythm and the correspondence that keeps vendors, host institutions, and speakers on track. You are not the lead on these events, but work hand-in-hand with the DSI to ensure the event is a success and meets the organization’s operational and strategic goals.
• Other events and programming. Both the Policy arm of the organization and emerging lines of effort under the DSI will require your support, and your time allocation may quickly shift as major opportunities arise.

What good looks like a year in

Our events run well and get better every cycle, and the people who lead them spend their prep time on content instead of logistics.

Hill offices, panelists, partners, and the team itself email you first, because they've learned you answer fast and you're right.

The big picture of how relationships and initiatives tie together is clearer and better mapped out.

Our playbooks are better and truer than you found them.

The distance between deciding and it being done keeps getting shorter.

Inside the org, things are cleaner and more on time than you found them: records current, handoffs smooth, fewer things are oral tradition.

You're probably a fit if

• You have at least three years of DC work experience and some of that time has given you serious event coordination or program management experience.
• You've run or staffed events in or around government venues, and you understand what that actually takes: the logistical rhythm, the respect for principals' time, and consistent thoughtfulness.
• You write clean, professional email, and can hold a complicated thread across multiple institutions and audiences – ranging from top executives and elected officials to local community leaders and volunteers.
• Meticulous attention to detail with the ability to follow-through on complex tasks.
• Open to feedback and not afraid to ask for help or clarification when needed.
• You take direction well during onboarding and run with things once you're up to speed.
• You have real interest in AI policy and the community forming around it, and are enthusiastic to learn in an AI-native working environment

Pay, level, and benefits

• $82,000–$105,000 base, depending on experience.
• Excellent health insurance, 401(k), healthy paid time off.
• DC-based with regular in-person presence expected. Not a remote role.