Programs Coordinator

National Opera Center; New York (NY); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Health and dental coverage

Retirement plan

Paid time off

Life insurance

Access to rehearsal and performanceVen

Hybrid schedule

Job summary

OPERA America is seeking a Programs Department team member to support planning, implementation, and coordination of on-site and off-site events. The role includes production support, grant facilitation, visa administration, and exhibition curation assistance at the National Opera Center in New York City.

The position involves conference planning, script-building for events, and office management duties. A hybrid NYC schedule is noted, with compensation details provided in the benefits section.

Responsibilities

• Production Support: Provide production assistance for all live and virtual events, including stage management and other logistical support as needed.
• Grantmaking: Assist with the facilitation of grant program events and activities.
• Visa: Support administration of Visa Consultation Letters for Professional Company Members.
• 7 th & 8 th Floor Gallery : Assist Chief Programs Officer with the curation and implementation of exhibitions in the National Opera Center.
• Conference Planning: Serve as a key member of the production team for the annual conference, sharing responsibilities for logistics management with the Artistic Operations Manager to ensure a successful event.
• Script building: Work with the Chief Programs Officer and the Director of Leadership and Learning to build scripts and workflows for the annual conference.
• Office Management: Handle general office administration tasks, including responding to listserv and Programs Team distribution questions, ensuring event supplies are stocked, and facilitating payments for guest artists, speakers, and other vendors.
• Communication Facilitation: Ensure effective communication between OPERA America departments to meet event and program requirements, fostering collaboration and information sharing.
• Programs networks: Provide logistical and administrative support pertaining to the scheduling and execution of the various networks within the programs department. (PDN/AA, GD, EDU/CE)
• Departmental Support: Providing support to all members of the Programs Department, including the Chief Programs Officer, Director of Learning and Leadership, Senior Manager for Artistic Programs, and Artistic Operations Manager.

Job description

Network(s): Artistic Administration; Performer Development

DESCRIPTION

POSITION OVERVIEW

Department: Programs

Job Purpose:

To support the Programs Department of OPERA America in the planning, implementation, and coordination of various on-site and off-site events, while providing comprehensive administrative support to ensure the smooth operation of the department.

Key Responsibilities

Production Support: Provide production assistance for all live and virtual events, including stage management and other logistical support as needed.

Grantmaking : Assist with the facilitation of grant program events and activities.

Visa: Support administration of Visa Consultation Letters for Professional Company Members .

7 th & 8 th Floor Gallery : Assist Chief Programs Officer with the curation and implementation of exhibitions in the National Opera Center .

Annual Conference Production

Conference Planning: Serve as a key member of the production team for the annual conference, sharing responsibilities for logistics management with the Artistic Operations Manager to ensure a successful event.

Script building: Work with the Chief Programs Officer and the Director of Leadership and Learning to build scripts and workflows for the annual conference.

Administrative Support

Office Management: Handle general office administration tasks, including responding to listserv and Programs Team distribution questions, ensuring event supplies are stocked, and facilitating payments for guest artists, speakers, and other vendors.

Communication Facilitation: Ensure effective communication between OPERA America departments to meet event and program requirements, fostering collaboration and information sharing.

Programs networks: Provide logistical and administrative support pertaining to the scheduling and execution of the various networks within the program s department . (PDN/AA, GD, EDU/CE )

Departmental Support: Providing support to all members of the Programs Department, including the Chief Programs Officer, Director of Learning and Leadership , Senior Manager for Artis tic Programs , and Artistic Operations Manager .

About OPERA America

OPERA America leads and serves the entire opera community, supporting the creation, presentation, and enjoyment of opera. Founded in 1970, OPERA America has a membership that includes over 600 opera companies, educational institutions, affiliated businesses, and other entities. More than 40,000 staff members, artists, and trustees at these organizations join nearly 3,000 individual members in empowering us as the national champion for opera.

Through national convenings, research, advocacy, granting, thought leadership, and a variety of programs for artists, administrators, educators, trustees, and appreciators, we move opera forward as an industry and an art form. The quarterly Opera America Magazine highlights the progress of the sector and the impact of more than $15 million in strategic grants we have awarded to increase new work, audience engagement, civic practice, business innovation, and inclusivity.

The National Opera Center, our custom-built rehearsal and performance facility in New York City, serves as the centralized home for the industry, welcoming 80,000 visitors each year.

Desired Start Date: August 30, 2026

BENEFITS

Pay Range: $60,000 - $60,000 Annual

Compensation and Benefits

This is a salaried non-exempt position with an annual salary of $60,000 . This position is eligible for overtime as required . Benefits include health and dental coverage, a retirement plan , paid time off, life insurance, access to rehearsal and performance venues at the National Opera Center, and opportunities to network with opera leaders nationwide. OPERA America staff work on a hybrid schedule from the organization’s New York City offices.

Application Deadline: September 30, 2026