Programs Associate

Asian American Arts Alliance; Los Angeles (CA); Hybrid; USD 52,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k)

Competitive salary

Job summary

A nonprofit organization in Los Angeles seeks a Programs Associate for full-time administrative support to the Senior Programs Manager. This role includes managing grant cycles, tracking partnerships, and facilitating network training and events. Candidates should have 3+ years of relevant experience, strong communication skills, and a Bachelor's degree. A hybrid work model is offered, along with health benefits and a competitive salary based on experience.

Qualifications

• 3+ years of relevant experience.
• Strong communication, interpersonal, and listening skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Provide administrative support to the Senior Programs Manager.
• Coordinate grant cycle timelines for Levitt venues.
• Track existing partnership deliverables.

Skills

Communication skills

Project coordination

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

MS Office Suite

Job description

Position Title: Programs Associate

Reports to: Senior Programs Manager

Location: Echo Park, Los Angeles, CA; hybrid: remote (2 days/week), office (3 days/week)

Time Commitment: Full-time

FLSA Classification: Non-Exempt

Compensation: $25–$30/hr; commensurate with experience

Applications due: open until filled

About the Levitt Family Foundation

The Levitt Family Foundation exists to strengthen the social fabric of America. We’re a national social impact funder at the intersection of music, public space, and community building that partners with nonprofits and changemakers to build a more healthy, equitable, and thriving future for all.

They realize the mission of building community through music by supporting free live music, as well as projects and programs that advance vibrant music ecosystems. In 2026, the Foundation is supporting more than 900 free outdoor concerts nationwide in 100+ towns and cities across all 50 states and Puerto Rico, bringing joy to over one million people of all ages and backgrounds.

Position Summary

The Levitt Family Foundation seeks a self‑motivated and highly organized Program’s Associate to join a collaborative team environment, providing high‑level administrative support to the Senior Programs Manager through a range of tasks and responsibilities, including coordinating multiple aspects of the administrative processes that support the organization’s grantmaking cycles, data collection, grantee communications, database management, and record maintenance. This position will also support the coordination of various grantee resources, partnerships, and national Levitt network activities related to the Foundation’s mission‑driven work, including convenings, conferences, site visits, and other program initiatives.

Responsibilities

Grantmaking

• Working closely with the Senior Programs Manager throughout grant cycle timelines for Levitt venues and festival grants, provide administrative support, including funds disbursements and tracking deliverables from grantees; coordinate with Programs department and Communications department accordingly
• Review grant applications for completeness, organize applications, and coordinate review process
• Prepare and send grant agreements and acknowledgement, award, and decline notifications, and other correspondence with grantees and applicants
• Support administration of annual data collection process for each Levitt venue, including compiling data for annual Levitt network report

Partnerships

• Track existing partnership deliverables
• Track grantee participation in resources provided via partnerships, including trainings, discounts, and conference registrations
• Support Senior Programs Manager with field scans of potential partner organizations that align with the Levitt mission

Research & Data Collection

• Track post‑grant activity of prior Foundation grantees, including the continuation of free outdoor concerts, continuation of public space activation, additional creative placemaking projects in the community, economic impact, etc.
• Assist in Foundation research projects, as needed

Network Training & Resource Development

• Provide administrative and technical support for Levitt network virtual trainings, including feedback surveys, Zoom technical assistance, and compiling training resources for the Levitt network
• Provide administrative support for the Levitt network virtual trainings and resources communications strategy
• Assist with the preparation, facilitation, and execution of Foundation and national Levitt network initiatives, events, and activities, including network‑wide programming, partnerships, conferences, convenings, site visits, and other in‑person gatherings

General Administration

• Provide overall administrative support for grant programs, grantee resources, partnerships, and data collection
• Track and review grantee expense reports and documentation; support payment processing
• Assist in reviewing, responding, and routing inquiries received in Programs department e‑mail boxes
• Coordinate meetings and conference calls; assist with preparation of meeting materials
• Assemble Levitt information packets for inquiries and presentations
• Serve as a Levitt ambassador and provide support for the organization’s presence at events, conferences, and other related activities
• Perform general office and clerical duties including answering phones, filing, making photocopies, and coordinating mailings
• Assist with special projects as directed
• Perform other related duties as assigned

Requirements

• 3+ years of relevant experience
• Strong communication, interpersonal, and listening skills; great phone presence with ability to deliver excellent service
• Excellent attention to detail and accuracy; highly organized
• Strong project coordination skills with demonstrated track record; strong ability to balance multiple projects simultaneously while meeting deadlines
• Ability to problem solve, think creatively, and adapt to shifting priorities as needed
• Familiar with MS Office Suite; strong computer proficiency; experience with Macs a plus, but not required
• Comfortable working in a fast‑paced, evolving environment
• Highly self‑motivated with ability to work independently and collaboratively
• High degree of integrity handling sensitive and confidential information
• Willingness to work flexible hours, including some nights and weekends
• Bachelor’s degree or equivalent experience

Application Instructions

To apply, upload your cover letter and resume at https://jobs.appone.com/levittfamilyfoundation

The Levitt Family Foundation offers a dynamic work environment and competitive salary commensurate with experience. Benefits include health insurance, 401(k), and other benefits. EEO/AAW employer.