Programming and Events Manager (Hybrid)

American Medical Association; Washington; Híbrido; USD 92 000 - 121 000; Tempo integral

Resumo da oferta

The American Medical Association (AMA) is the nation’s largest professional association of physicians and a non-profit organization dedicated to improving health in the United States. We offer a people-first culture and support professional development across all roles.

AMA has an opportunity for a Programming & Events Manager (Hybrid) in Chicago, IL or Washington, DC. The role focuses on planning, developing, and executing programs and events that advance health care thought leadership, with a

Qualificações

• Bachelor's degree required.
• 5+ years of progressive experience in event management, programming, communications, marketing, project management, or a related field.
• Demonstrated experience independently managing complex, high-visibility events and executive-level programming initiatives.

Responsabilidades

• Plan, execute, and promote external events, sponsorships, and speaking engagements across in-person, hybrid, and virtual formats.
• Identify and coordinate speaking opportunities for AMA leadership and Center staff.
• Prepare pitch materials, speaker bios, session descriptions, and talking points for thought leadership.
• Liaise with external event organizers and partners to coordinate opportunities and platforms.
• Set program goals, timelines, milestones, resources, and success metrics.
• Oversee contracts, budgets, sponsorships, and risk mitigation for events.

Conhecimentos

Event management

Programming

Communications

Marketing

Project management

Stakeholder management

Formação académica

Bachelor's degree

Descrição da oferta de emprego

Programming & Events Manager (Hybrid)

Chicago, IL or Washington, D.C

The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a healthier nation. To be part of the AMA is to be part of our Mission to promote the art and science of medicine and the betterment of public health.

At AMA, our mission to improve the health of the nation starts with our people. We foster an inclusive, people-first culture where every employee is empowered to perform at their best. Together, we advance meaningful change in health care and the communities we serve.

We encourage and support professional development for our employees, and we are dedicated to social responsibility. We invite you to learn more about us and we look forward to getting to know you.

We have an opportunity at our offices in Chicago or Washington DC office for a Programming & Events Manager (Hybrid) on our Digital Health and AI team. This is a hybrid position reporting into our AMA office, requiring 3 days a week in the office.

As a Programming & Events Manager, you will manage the planning, development, and executionof programs, event sponsorships, and executive speaking opportunities thatsupport the visibility and thought leadership of the Center for Digital Healthand AI. This role coordinates and delivers a range of external programminginitiatives across in-person, virtual, and hybrid formats in alignment withestablished portfolio priorities. This role establishes and tracks goals,timelines, and performance measures, while managing budgets and resources. Thisrole collaborates with internal and external stakeholders, applies soundjudgment to address project challenges, and recommends improvements toprogramming activities and processes.

RESPONSIBILITIES:

Programming & Events Management

• Manage the planning, execution, and promotion of assigned external events, sponsorships, and executive speaking engagements across in-person, hybrid, and virtual formats, ensuring alignment with the Centers content, audience strategy, messaging, and promotional plans.
• Manage programming activities for multiple engagements annually, including identifying, coordinating, and supporting speaking opportunities for the Center and AMA leadership.
• Write and refine high-quality pitch materials, speaker bios, session descriptions, talking points, and promotional copy to position the Center as a thought leader across AI and Digital Health technology.
• Serve as the primary liaison with external event organizers and partners to coordinate speaking opportunities, manage requests, and identify new platforms for thought leadership visibility.
• Establish and document program goals, timelines, milestones, resource needs, and success metrics in alignment with established portfolio objectives.
• Oversee day-to-day management of event sponsorships, speaking engagements, and event marketing deliverables, ensuring high-quality execution, budget stewardship, and risk mitigation.
• Analyze program performance and provide recommendations for improvements, adjustments, or resource changes to support portfolio decisions.

Relationship Management & Cross-Functional Collaboration

• Build, manage, and strengthen relationships with internal and external stakeholders to advance the Center's programming and event objectives.
• Collaborate across AMA departments to ensure events, partnerships, and sponsorships are integrated, aligned with organizational priorities, and compliant with AMA standards, policies, and brand guidelines.
• Represent The Center and the AMA at select external events, providing on-site management, stakeholder support, and issue resolution as needed.
• Foster strong working relationships with subject matter experts, external associations, vendors, partner organizations, and other stakeholders to support event execution, thought leadership visibility, and program growth.
• Coordinate with diverse stakeholder groups to resolve competing priorities and support alignment, often under tight deadlines and in high-visibility settings.

Process Improvement, Reporting & Operational Excellence

• Identify and implement improvements to event planning, programming, and sponsorship processes to enhance efficiency, consistency, and scalability.
• Train and onboard new team members on event and programming workflows, tools, and best practices.
• Review and manage contracts in partnership with internal stakeholders to optimize spend, mitigate risk, and maximize sponsorship value.
• Track and analyze audience, engagement, and event performance metrics, translating insights into actionable recommendations.
• Develop and deliver event recap reports, leadership updates, and dashboards that communicate outcomes, ROI, lessons learned, and future opportunities.
• Identify opportunities to enhance tools, templates, workflows, and reporting practices to improve team performance and stakeholder experience.

May include other responsibilities as assigned

REQUIREMENTS:

1. Education:Bachelor's degree required (P1+/M1+)
2. Years of experience: 5+ years of progressive experience in eventmanagement, programming, communications, marketing, project management, or arelated field.
3. Demonstratedexperience independently managing complex, high-visibility events andexecutive-level programming initiatives, exercising sound judgment andresolving project-related challenges with minimal oversight.

The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago, and our Washington, D.C. office is located at 25Massachusetts Avenue, NW, Washington, DC 20001.

This role is an exempt position, and the Chicago, IL salary range for this position is $87,300-$115,700. The Washington, D.C. salary range is $91,500-$121,300. This is the lowest to highest salary we believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be determined by a variety of factors including but not limited to business consideration and geographical location, as well as candidate qualifications, such as skills, education, and experience. Employees are also eligible to participate in an incentive plan. To learn more about the American Medical Association's benefits offerings.

We are an equal opportunity employer, committed to diversity in our workforce. All qualified applicants will receive consideration for employment. As an EOE/AA employer, the American Medical Association will not discriminate in its employment practices due to an applicant's race, color, religion, sex, age, national origin, sexual orientation, gender identity and veteran or disability status.

THE AMA IS COMMITTED TO IMPROVING THE HEALTH OF THE NATION