Program Team Administrator, Grants & Information Management (TMF)

The McKnight Foundation - Minneapolis, MN; Minneapolis (MN); On-site; USD 52,000 - 54,897; Full time

Job summary

The McKnight Foundation in Minneapolis, MN is hiring a Program Team Administrator (PTA) to support International and Midwest Climate & Energy programs. Reporting to the Grants & Information Manager, the PTA helps advance program goals, coordinating meetings, logistics, and corresponding materials to support grant-related operations.

The role emphasizes calendar management, meeting coordination, budget tracking, and cross-team collaboration, with a focus on administrative excellence in a

Qualifications

• Bachelor's degree with at least two years of related full-time experience in a foundation, nonprofit, or governmental setting.
• Strong organizational skills and attention to detail are essential.
• Ability to manage calendars, meetings, and logistical needs for program teams.
• Experience supporting program operations and administrative budgets.

Responsibilities

• Coordinate calendar management and serve as backup for external scheduling.
• Schedule agendas for program team meetings and attend meetings.
• Manage meeting space requests and coordinate logistical support.
• Prepare correspondence and meeting materials; assist with registrations.
• Assist with materials for board meetings and contractual/budget-related tasks.
• Provide backup for other program team administrators as needed.

Skills

Cross-functional collaboration

Effective communication

Time management

Multicultural awareness

Microsoft Office Suite

Education

Bachelor’s degree and 2+ years related full-time experience

Tools

Microsoft Office Suite

Job description

Program Team Administrator, Grants & Information Management (TMF)

Posted on March 16, 2020

The McKnight Foundation seeks a professional Program Team Administrator (PTA) to help support and advance the goals of the International and Midwest Climate & Energy program teams. Reporting to the Grants & Information Manager, this role will be joining the McKnight Foundation at a critical moment in its history as the institution advances its recently adoptedStrategic Framework .

The PTA will provide support for these programs, specifically related to meetings and program operations to advance overall program work.

Key Responsibilities

Program Operations Support

• Coordinate with the program and grants associates for calendar management and serve as backup for external scheduling.
• Schedule and coordinate agendas for program team meetings, and attend all regular program team meetings.
• Manage meeting space requests from grantee organizations, coordinate logistical support, and/or directly provide support for convenings.
• Prepare correspondence and meeting materials as needed and assist with meeting and conference registration as needed.
• Assist the program teams and program and grants associates with the production of materials for board meetings as needed.
• Process and track program teams’ contracts as directed by the contract lead and manage program teams’ administrative budgets.
• Assist with expense reports and Visa bill reconciliations.
• Assist with Grants & Information Management team projects and provide backup for the other program team administrator as needed.

Administrative Support to the Broader Foundation

• Assist other teams as requested and available.
• Provide backup for reception area as scheduled.
• Assist the meeting and events assistant with Foundation-wide events as necessary.

Core Competencies

• Ability to work effectively and collaboratively across organizational functions.
• Ability to communicate effectively interpersonally and in a group setting.
• Ability to constructively navigate differences to arrive at shared solutions.
• Ability to be flexible, and to prioritize and organize workflow to meet deadlines.
• Knowledge and ability to use Microsoft Office Suite.
• Ability to work autonomously and with minimal direction.
• Ability to work across cultures, time zones, and communication platforms
• Proficiency in French and/or Spanish preferred.
• Bachelor’s degree and a minimum of two years’ related full-time professional work experience in a foundation, nonprofit, or governmental field, or a combination of equivalent experience and training.
• Professional work experience in an administrative position is preferred, including experience maintaining a computer database and files, or a combination of equivalent experience and training.

This is a full-time nonexempt position based in Minneapolis. The salary range is approximately $52,000–$54,897.

The above statements are intended to provide a general framework of what this position requires. There may be other functions and qualifications that emerge in time, and the chosen candidate may be asked to perform other duties that are not listed here.

The McKnight Foundation is an equal opportunity employer and proudly values diversity. We encourage candidates of all backgrounds to apply.

About the McKnight Foundation

The McKnight Foundation, a Minnesota-based family foundation, advances a more just, creative, and abundant future where people and planet thrive. Established in 1953, the McKnight Foundation is deeply committed to advancing climate solutions in the Midwest; building an equitable and inclusive Minnesota; and supporting the arts in Minnesota, neuroscience, and international crop research. The Foundation has approximately $2.3 billion in assets and grants about $90 million a year.

McKnight has earned national recognition for fostering a culture of collaboration, innovation, and inclusiveness that empowers our diverse teams to achieve our shared mission. McKnight has been named one of thebest workplaces for women and one of the best small workplaces in the nation. McKnight offers a high-trust, high-performing culture that encourages continuous learning and improvement across its program areas. The Foundation’s offices are located above the Mill City Museum in downtown Minneapolis. This landmark building is an architecture award winner whose sustainable design and historic preservation practices blend modern amenities with original features and reclaimed materials. Filled with art and natural light, the space offers stunning city and riverfront views that connect the urban and natural environments year-round—a reflection of the Foundation’s mission.