Program Support Specialist 4 - Annapolis Junction, MD

M.c.-Dean,-Inc.; Maryland; On-site; USD 113,000 - 141,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

Tuition reimbursement

401k retirement plan

Maternity leave

Job summary

M.C. Dean in the United States is seeking a Program Support Specialist 4 to join the Security and Electronic Systems unit. You will support program management, proposals, deliverables, and contract compliance for federal, local, and commercial customers across high-growth markets.

The role requires strong writing, editing, and documentation skills, excellent organization, and the ability to work independently. U.S. Citizenship with TS/SCI clearance w/Poly is required.

Qualifications

• Clearance/Citizen Type: U.S. Citizenship and TS/SCI with Poly clearance required.
• Experience in professional writing, editing, and document production.
• Excellent organizational skills and ability to work under pressure; managing interruptions.
• Accuracy and attention to detail; ability to work independently.
• Effective written and oral communication; liaising with diverse audiences.

Responsibilities

• Work with Program Management on proposal responses, deliverables, and reporting.
• Maintain proposal, project, and contract documentation including repositories.
• Ensure compliance with contract requirements and related duties.
• Serve as focal point for issue resolution including compliance and payment issues.
• Administer commercial and U.S. Federal contracts by milestones and change orders.
• Develop and maintain tracking lists for proposals, deliverables, and reviews.
• Ensure team compliance with project and contract requirements and schedules.
• Assist Program Manager with monthly and financial reports.
• Organize meetings and prepare briefs, plans, spreadsheets, and materials.
• Prepare documentation for permits, security, certifications, and travel requests.
• Design, layout, and produce technical documentation including guides and presentations.
• Convey complex information to audiences with varying technical knowledge.
• Document information from meetings and communications; cite references.
• Create templates and schedules for proposal and project documentation.
• Write, edit, and proofread contract materials meeting deadlines.
• Coordinate contract and proposal deliverables production and delivery per RFPs.

Skills

Excellent communication

Organizational skills

Multitasking

Independent worker

Attention to detail

Proposal/document preparation

Education

High School Diploma/GED

Associate's Degree

Bachelor's Degree

Master's Degree

Tools

MS Office Suite

Word processing

Spreadsheets

Databases

Job description

Overview

About M.C. Dean M.C. Dean is Building Intelligence®. We design, build, operate, and maintain cyber-physical solutions for the nation's most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 9,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values-agility, expertise, and trust, we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Program Support Specialist 4

to join our Security and Electronic Systems (SES) business Unit. As part of (SES) Strategic Business Unit you will be part of a team that designs, engineers, integrates, operates and maintains electronic security services inclusive of intrusion detection, access control, biometric authentication, video surveillance, audio visual, it systems, perimeter defense and command and control systems for federal, local and commercial customers across high-growth markets.

Responsibilities

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues.
• Maintain proposal, project and contractual documentation including contract repositories.
• Ensure compliance with contract requirements and perform all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance.
• Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements.
• Assist Program Manager in preparation of monthly reports and other financial reports.
• Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material.
• Prepare documentation for employee permits, security, certification, travel requests.
• Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations.
• Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge.
• Document and accurately capture information from meetings, conversations, and presentations.
• Research, analyze, and cite reference materials from print and online sources.
• Design professional document templates for internal and external use.
• Develop schedules, outlines, and templates for various types of proposal and project documentation.
• Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines.
• Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided.
• Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements.

Qualifications

Clearance/Citizen Type: Applicants selected will be subject to a government security investigation and may meet eligibility requirements, including U.S. Citizenship, for access to classified information; ability to obtain TS/SCI with Poly level clearance required.

• High School Diploma/GED with 12+ years of experience
• Associate's Degree with 10+ years of experience
• Bachelor's Degree with 7+ years of experience
• Master's Degree with 5+ years of experience
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under pressure; managing numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective communicator with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

What we offer:

• A collaborative team inspired by the way engineering and innovation enhance customer outcomes, improve lives, and change the world for the better. We are driven by our core values of agility, expertise, and trust.
• An opportunity to lead and build a business with the support of an industry-leading firm that has been in business for 75 years.
• Investment in your skills and expertise through a combination of professional and technical training programs, including leadership training and tuition reimbursement.
• Open and transparent communication with senior leadership as well as local office management.

We offer an excellent benefits package including:

• A competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401k Retirement Plan
• Military Reserve pay offset
• Paid maternity leave

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

Pay Range

USD $112,800.00 - USD $141,000.00 /Yr.