Program Support Specialist

Episcopal Children's Services, Inc.; Waynesboro (GA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Career development

Public Service Loan Forgiveness (PSLF)

Job summary

ECS4Kids (formerly Episcopal Children’s Services) seeks a Program Support Assistant to provide administrative and project support to the Regional Director of Head Start. The role liaises with Policy Council activities and coordinates program-related logistics.

Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment are essential. 1–3 years of admin experience and an associate degree are preferred.

Qualifications

• Associate degree preferred; 1–3 years administrative experience required.
• Proficiency in Microsoft Office.
• Strong interpersonal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate Policy Council meetings and trainings; maintain related documentation and files.
• Collect monthly reports and compile the Policy Council packet.
• Assist in updating policies and procedures based on HS leadership input.
• Schedule and confirm program-related meetings, conference calls, and travel arrangements.
• Coordinate meeting logistics including room setup, materials, and meals.
• Track Pre-Service budget and expenses; participate in Pre-Service Committee.
• Develop and maintain program calendars and reports.
• Submit required documents for Board meetings and grant applications.
• Coordinate monthly staff recognitions and appreciation efforts.
• Record minutes of meetings as needed.
• Complete special projects and produce reports, charts, and timelines.

Skills

Interpersonal skills

Independent work

Communication

Confidentiality

Organizational multitasking

Attention to detail

Education

Associate’s degree preferred

Tools

Microsoft Office

Job description

JOIN THE ECS4Kids TEAM

ECS4Kids (formerly Episcopal Children’s Services) is a 2026 Top Workplace that honors young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through our Head Start program, our dedicated professionals work with families and caregivers throughout Georgia to promote children’s well-being. This enables us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.

Job Type

Full-time

Description

ECS4Kids (formerly Episcopal Children’s Services) is a 2026 Top Workplace that honors young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through our Head Start program, our dedicated professionals work with families and caregivers throughout Georgia to promote children’s well-being. This enables us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.

Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout the Savannah River Region.

ECS4Kids offers a competitive benefit package which includes:

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long-term & short-term disability insurance
• Employer-paid life insurance
• Paid holidays
• Generous paid time off
• Career development
• Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION:

The Program Support Assistant provides administrative and project support to the Regional Director of Head Start. This role serves as a liaison for Policy Council activities and coordinates program-related logistics. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Program Support

• Coordinate Policy Council meetings and trainings; maintain related documentation and files.
• Collect monthly reports and compile the Policy Council packet.
• Assist in updating policies and procedures based on input from HS leadership.
• Schedule and confirm program-related meetings, conference calls, and travel arrangements.
• Coordinate meeting logistics including room setup, materials, and meals.
• Track Pre-Service budget and expenses; participate in Pre-Service Committee.
• Develop and maintain program calendars and reports.
• Submit required documents for Board meetings and grant applications.
• Coordinate monthly staff recognitions and appreciation efforts.
• Record minutes of meetings as needed.
• Complete special projects and produce reports, charts, and timelines.

(These job functions are not to be construed as a complete statement of duties. Employees will be required to perform other related duties as required.)

Requirements

QUALIFICATIONS:

• Associate’s degree preferred.
• 1–3 years of administrative experience required.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Strong interpersonal skills and ability to build positive relationships with staff.
• Ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office.
• Effective oral and written communication skills.
• Ability to maintain confidentiality.
• Excellent organizational and multitasking abilities in a fast-paced environment.

CERTIFICATIONS:

• Complete TB screening & physical before having direct contact with children. Renew every 2 years.
• Complete 15 hours of annual professional development training,
• Valid driver’s license and proof of automobile coverage
• Satisfactory Driving Record (as outlined in Vehicle Driving Policy)

ENVIRONMENTAL CONDITIONS:

• Office and center-based settings.
• Local travel to multiple sites required.

ESSENTIAL PHYSICAL SKILLS:

• Prolonged sitting, bending, stooping, and stretching.
• Normal range of hearing and vision.
• Ability to communicate clearly.
• Ability to lift up to 20 lbs.

Salary Description

$20.21 - $21.84 per hour