Program Support Specialist

ECS4Kids; Waynesboro (GA); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision

403(b) match

EAP

Disability insurance

Life Insurance

Paid holidays

PTO

Career development

Public Service Loan Forgiveness (PSLF)

Job summary

ECS4Kids, a Georgia Head Start partner, seeks a Program Support Assistant to provide administrative and HR support for the Regional Director of Head Start. The role coordinates Policy Council activities, maintains documentation, and assists with recruitment, onboarding, and file compliance in a fast-paced environment.

Ideal candidates have an associate degree and 1–3 years of admin experience, with proficiency in Microsoft Office and excellent communication.

Qualifications

• 1–3 years of administrative experience required.
• Strong interpersonal and written/oral communication skills.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Coordinate Policy Council meetings and trainings; maintain related documentation.
• Assist HR with recruitment tasks, onboarding, and file compliance.
• Schedule meetings, travel arrangements, and prepare reports and minutes.
• Support program logistics and record keeping for Board meetings and grants.

Education

Associate’s degree preferred

Tools

Microsoft Office

Job description

Description

JOIN THE ECS4Kids TEAM

ECS4Kids (formerly Episcopal Children’s Services) is a 2026 Top Workplace that honors young children’s immense potential by helping them enter school ready to learn. We cultivate lifelong learners by immersing children in enriching guided experiences and discovery-oriented approaches. Through our Head Start program, our dedicated professionals work with families and caregivers throughout Georgia to promote children’s well-being. This enables us to strengthen key areas including motor development, cognitive development, social and emotional development, language and communication skills, and problem-solving skills.

Partner with us to help empower communities to rise above generational poverty with comprehensive early childhood education and holistic family support. We have career opportunities available in several counties throughout the Savannah River Region.

ECS4Kids offers a competitive benefit package which includes:

• Medical, dental and vision insurance
• 403(b) plan with 5% employer match
• Employee Assistance Program (EAP)
• Long-term & short-term disability insurance
• Employer-paid life insurance
• Paid holidays
• Generous paid time off
• Career development
• Qualifying employer for Public Service Loan Forgiveness Program

GENERAL DESCRIPTION:

The Program Support Assistant provides administrative and project support to the Regional Director of Head Start, while also supporting the Human Resources department with key administrative functions. This role serves as a liaison for Policy Council activities, coordinates program-related logistics, and assists with HR tasks such as recruitment, personnel file compliance, and employee onboarding. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Program Support

• Coordinate Policy Council meetings and trainings; maintain related documentation and files.
• Collect monthly reports and compile the Policy Council packet.
• Assist in updating policies and procedures based on input from HS leadership.
• Schedule and confirm program-related meetings, conference calls, and travel arrangements.
• Coordinate meeting logistics including room setup, materials, and meals.
• Track Pre-Service budget and expenses; participate in Pre-Service Committee.
• Develop and maintain program calendars and reports.
• Submit required documents for Board meetings and grant applications.
• Coordinate monthly staff recognitions and appreciation efforts.
• Record minutes of meetings as needed.
• Complete special projects and produce reports, charts, and timelines.

Human Resources Support

• Assist with recruitment tasks including posting jobs, scheduling interviews, and reference checks.
• Ensure compliance of employee files with regulatory requirements (e.g., TB, physicals, background checks).
• Support new hire onboarding, including orientation and benefit package distribution.
• Verify I-9 documentation and maintain accurate records.
• Enter new hires into HR systems and upload documents to appropriate centers.
• Assist with ECS4Kids recognition programs, staff training and employee appreciation events.
• Perform clerical tasks such as filing, copying, and document preparation.
• Respond to employee inquiries and provide general administrative support.

(These job functions are not to be construed as a complete statement of duties. Employees will be required to perform other related duties as required.)

Requirements

QUALIFICATIONS:

• Associate’s degree preferred.
• 1–3 years of administrative experience required.
• HR experience preferred.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Strong interpersonal skills and ability to build positive relationships with staff.
• Ability to work independently and exercise sound judgment.
• Proficiency in Microsoft Office.
• Effective oral and written communication skills.
• Ability to maintain confidentiality.
• Excellent organizational and multitasking abilities in a fast-paced environment.

CERTIFICATIONS:

• Complete TB screening & physical before having direct contact with children. Renew every 2 years.
• Complete 15 hours of annual professional development training,
• Valid driver’s license and proof of automobile coverage
• Satisfactory Driving Record (as outlined in Vehicle Driving Policy)

ENVIRONMENTAL CONDITIONS:

• Office and center-based settings.
• Local travel to multiple sites required.

ESSENTIAL PHYSICAL SKILLS:

• Prolonged sitting, bending, stooping, and stretching.
• Normal range of hearing and vision.
• Ability to communicate clearly.
• Ability to lift up to 20 lbs.