Program Support Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 33,000 - 44,000; Full time

Job summary

Georgia Tech is seeking a professional to coordinate and provide administrative support for targeted programs and projects within the School of Architecture. You will interact with faculty and staff, advising and counseling them as needed while supporting multiple unit initiatives.

The role requires planning and executing events, managing calendars for the Chair, and occasional evenings/weekends. Experience with HR, procurement, and financial systems is a plus.

Qualifications

• Technical Diploma or Associate's Degree, or equivalent combination of education and experience.
• Three to five years of job-related experience is required.
• Bachelor's Degree is preferred; five+ years of experience is a plus.

Responsibilities

• Plan, execute and provide logistics for meetings and events.
• Coordinate schedules and manage logistics for programs and initiatives.
• Evaluate feasibility and sustainability of proposed programs and initiatives.
• Support identification and execution of unit programs and projects.
• Organize meeting materials and distribute as needed.
• Track data for reports on targeted programs and initiatives.
• Keep stakeholders updated on progress and milestones.
• Perform other duties as assigned.

Skills

Communication

Organization

Project coordination

Teamwork

Education

Technical Diploma

Associate's Degree

Bachelor's Degree (preferred)

Tools

Workday

Adobe Creative Suite

Microsoft Office

Job description

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

• Students are our top priority.
• We strive for excellence.
• We thrive on diversity.
• We celebrate collaboration.
• We champion innovation.
• We safeguard freedom of inquiry and expression.
• We nurture the wellbeing of our community.
• We act ethically.
• We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.¿

Department Information

The Georgia Tech School of Architecture is filled with world-changers, entrepreneurs, and makers, and we fuel their ambitions by providing the resources, knowledge, applications, and connections necessary for their success.

Job Summary

Coordinate and provide professional and administrative support for targeted programs and/or projects and unit initiatives. This position will interact on a regular basis with: Faculty and staff. This position typically will advise and counsel: Faculty and staff. This position will supervise: NA.

Responsibilities

• Job Duty 1 - Plan, execute and provide assistance for meeting and event logistics and scheduling
• Job Duty 2 - Establish schedules, oversee arrangements and provide logistics support for targeted programs and/or projects and unit initiatives
• Job Duty 3 - Evaluate, assess and report on the feasibility and sustainability of potential programs, projects and initiatives
• Job Duty 4 - Provide necessary support related to the identification and execution of adopted unit programs/projects and other unit initiatives
• Job Duty 5 - Develop, arrange/coordinate meetings and project materials for distribution, as necessary
• Job Duty 6 - Compile, organize and analyze data for use in reports for targeted programs/projects and other unit initiatives
• Job Duty 7 - Monitor and update appropriate stakeholders of progress/milestones for program/project objectives
• Job Duty 8 - Perform other duties as assigned

Job Specific Responsibilities

Demonstrated ability to plan and execute events from start to finish, including lectures, symposia, recruitment events, faculty searches, final reviews, and faculty meetings. Supports communications efforts such as email campaigns and promotional materials; coordinates with the College of Design Events Coordinator and Administrative Manager on event logistics and expense tracking. Serves in a public-facade role, including managing the Chair's calendar, and is available to work occasional evenings and weekends as needed.

Educational Requirements

Required Qualifications: Technical Diploma, Associate's Degree or equivalent combination of education and experience

Required Experience

Three to five years job related experience

Preferred Qualifications

• Bachelor's Degree is preferred
• 5 or more years of job-related experience is preferred.

SKILLS

Knowledge, Skills, & Abilities

Excellent written and verbal communication, customer service and organization skills. The ability to prioritize tasks, work independently and/or within a team environment.

Additional KSAs

Experience with university HR, procurement, and financial systems (such as Workday or similar platforms); proficiency in Adobe Creative Suite and Microsoft Office applications; strong organizational and project coordination skills; ability to effectively collaborate with College Business and HR offices; and a demonstrated commitment to teamwork and cross-functional collaboration.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653 .

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel.

This position does not require security clearance.

Job Grade: A7

Pay Range Starting At: $23.70/hr up to $32.24/hr

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/