Program Specialist - Theological Education Collaborative - Grant Funded Position

Clay Today; Thousand Oaks, Northern (CA, KY); Hybrid; USD 41,000 - 47,000; Full time

Job summary

California Lutheran University in Thousand Oaks is seeking a Program Specialist for the Theological Education Collaborative Grant. The role focuses on building the online presence, designing training and communications, and coordinating with adult learners and grant partners.

You will provide administrative support to the Director of Non-Degree Programs, manage documentation, and maintain budget details for grant activities while collaborating with multiple stakeholders.

Qualifications

• Bachelor's degree and two years of communication and/or website support experience.
• Experience with diverse populations and inclusive practices.
• Strong writing, editing and visual-communication skills.

Responsibilities

• Builds and enhances PLTS online presence for the Collaborative.
• Designs training and communication plans for instructors and learners.
• Corresponds with adult learners and grant partners; prepares reports and materials.
• Provides administrative and clerical support to the Director of Non-Degree Programs.

Skills

Project management

Interpersonal skills

Written communication

Diversity awareness

Adult learners support

Website support

Education

Bachelor's degree

Tools

Word

Publisher

PowerPoint

Excel

Google Drive

Internet searches

Job description

Program Specialist - Theological Education Collaborative - Grant Funded Position

Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 0.50 (project end date Mar 2030)
Location: Remote

University Background

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Basic Function

Under the direction and supervision of the Director of Non-Degree Programs at PLTS, the Program Specialist for the Theological Education Collaborative Grant will perform a variety of responsibilities, including building PLTS's online presence in the Collaborative; designing training and communication plans; corresponding with adult learners and grant partners; and administrative support duties.

Representative Duties

• Builds PLTS's online presence in the Collaborative.
• Designs training for instructors and users that is responsive to feedback from adult learners.
• Designs communication and marketing plans for PLTS presence in the Collaborative.
• Corresponds with adult learners and grant partners.
• Creates written and visual material to describe and promote PLTS presence in the Collaborative.
• Prepares expense reports, grant reports, handling purchase receipts and maintaining budget details and other forms on behalf of the Director.
• Provides direct support and assistance to the Director of Non-Degree Programs at PLTS for the grant.
• Performs a variety of administrative and clerical support duties to support the Theological Education Collaborative grant by professionally and effectively communicating with various stakeholders, staff, other departments, and clients performing duties, such as: answers telephones; relays messages to appropriate personnel; screens and routes calls; and provides information to staff.
• Organizing and preparing documents, including proofing and development of documentation processes.
• Provides technical support and other technology as needed.
• Other duties as assigned.

Knowledge Of

• Website infrastructure and communication.
• Best practices and standards related to storytelling in communications and marketing.
• Modern office practices, procedures, and equipment.
• High level knowledge and experience of Excel and/or Google Spreadsheets.
• Record-keeping, filing, and information organizing techniques.
• Effective written communication skills.
• Word, Publisher, Powerpoint, Excel, Google Drive and internet searches.
• Demonstrated experience working with diverse populations of people.
• Issues surrounding socioeconomic, cultural, sexual orientation, religious, ability, and ethnic diversity both nationally and internationally.
• Public relations and customer service techniques.

Ability To

• Utilize excellent organizational skills.
• Effectively handle multiple projects and tasks independently with consistent follow-through.
• Use interpersonal skills such as tact, patience, respect, and courtesy.
• Work independently, problem solve, take initiative, set priorities, handle multiple projects, and exercise good judgment.
• Communicate in a poised and professional manner with a diverse individuals over the telephone, in written correspondence, and in person.
• Operate in a fast-paced and collaborative environment, while having the flexibility to adhere to changing deadlines and priorities.
• Provide the highest level of customer service to external and internal constituencies.
• Complete assigned duties with accuracy, detail and thoroughness.
• Analyze, evaluate, and interpret information and data.
• Analyze situations accurately and adopt effective courses of action.
• Operate computer equipment to enter data, maintain records, and conduct word processing.
• Meet schedules and deadlines by prioritizing work.
• Type, keyboard, and/or enter data at a speed necessary for successful job performance.
• Maintain spreadsheets and files with minimal errors.
• Compose correspondence and written materials.
• Prepare clear and concise reports by gathering and organizing data from a variety of sources.
• Maintain sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds in a university.
• Manage multiple projects.
• Work within a team environment using collaborative approaches.
• Organize and schedule work.
• Make arithmetic calculations quickly and accurately.
• Communicate and follow effectively directions both orally and in writing.
• Answer telephone and greet public courteously.
• Relay messages, and screen and route calls and visitors.

Minimum Qualifications

Any combination equivalent to: a Bachelor's degree and two years of communication and/or website support experience.

Preferred Qualifications

Theological vocabulary Facility in website infrastructure Graphic design and/or filmmaking AI tools for communication and education University organization, operations, policies, and objectives Experience in supporting the vision and communication of others

Licenses and Other Requirements

None

Physical Abilities

Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files

Working Environment

Office Environment with constant distractions

Hiring Range $30-$34

Open Date: 09/04/2026

Close Date: 09/21/2026

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.