Program Specialist (NOAA)

IBSS; Silver Spring (MD); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision

401K plan

Tuition reimbursement

Flexible spending

Job summary

IBSS is seeking highly qualified candidates to provide Agile program and project management services for NOAA's Modeling Moonshot Initiative. The work supports multi-organization scientific R&D programs with substantial software components.

The role focuses on governance, cross‑functional coordination, and structured reporting for GPU-accelerated modeling, data assimilation, AI-augmented ensemble prediction, and the MPAS dynamical core.

Qualifications

• BA/BS degree or equivalent
• 5–7 years in the technical area managed and 5+ years IT management experience
• Ability to coordinate day-to-day engineering/program activities and organize delivery work
• Strong technical writing, editing, meeting facilitation, action tracking and stakeholder communication

Responsibilities

• Configure and administer Government-provided Google Workspace and Smartsheet structures.
• Support the initial program framework, living roadmap, stakeholder plan, reporting calendar, data dictionary, and cadence.
• Maintain risks, actions, issues, dependencies, decisions, and lessons-learned records to closure.
• Schedule and coordinate program meetings; prepare pre-reads and agendas; record decisions and minutes; track actions.
• Prepare Monthly Program Status Reports, Iteration Summary Reports, quarterly briefing inputs, and dashboard updates from governed data.
• Perform document control and first-level quality review for completeness and traceability.
• Support external-partner registers, transition records, roadmap updates, and risk workshops.
• Assist the Integration Lead and TPMs with cross-project coordination and process improvements

Skills

Technical writing

Meeting facilitation

Stakeholder communication

Document control

Action tracking

Program coordination

Google Workspace

Education

BA/BS degree

Tools

Smartsheet

Google Workspace

Dashboards

Spreadsheet tools

Job description

Job Title: Program Specialist

Location: MD, DC, VA Preferred - Remote

Clearance Required: Public Trust Eligible

Salary: $95k-$100K Based on Years of Experience

Application Deadline: September 30, 2026

Overview

IBSS is seeking highly qualified candidates to potentially provide Agile program and project management services for NOAA's Modeling Moonshot Initiative. The work supports multi-organization scientific R&D programs with substantial software components and is distinct from IT program management.

The multi-year NOAA Modeling Moonshot Initiative advances U.S. leadership in Numerical Weather Prediction (NWP) through GPU-accelerated modeling, continuous data assimilation (DA), AI-augmented ensemble prediction, and NOAA's transition to the Model for Prediction Across Scales (MPAS) dynamical core.

Position Summary

Provides cross-program coordination, reporting, tool administration, document control, and quality support. Turns distributed team inputs into governed program artifacts and keeps risks, actions, meetings, lessons, reports, and recurring deliverables current and traceable.

Roles And Responsibilities

• Configure and administer Government-provided Google Workspace and Smartsheet structures, including templates, metadata, workflows, access roles, validation rules, repositories, and archives.
• Support the initial program framework, living roadmap, stakeholder/communication plan, reporting calendar, data dictionary, and recurring coordination cadence.
• Maintain integrated risks, actions, issues, dependencies, decisions, impediments, and lessons-learned records; follow owners and evidence through closure.
• Schedule and coordinate program/project meetings; prepare pre-reads and agendas, facilitate as assigned, record decisions/minutes, and track actions and due dates.
• Compile Monthly Program Status Reports, Iteration Summary Reports, quarterly briefing inputs, and dashboard updates from governed source data.
• Perform document control and first-level quality review for completeness, traceability, consistency, accessibility, configuration, formatting, and system-entry integrity.
• Support external-partner registers, transition records, roadmap updates, risk workshops, retrospectives, and Administrative Contingency Plan maintenance.
• Assist the R2O Integration Lead and focus-area TPMs with cross-project coordination, workload surges, data calls, onboarding guidance, and process improvements.

Required Qualifications

• BA/BS degree (or accepted equivalent).
• 5-7 years of experience in the technical area being managed and 5+ years of IT management experience.
• Demonstrated ability to coordinate day-to-day engineering/program activities and organize assigned delivery-order work.
• Strong technical writing, editing, meeting facilitation, action tracking, document control, data-quality review, and stakeholder-communication skills.
• Proficiency with collaborative work-management, spreadsheet, presentation, document, and dashboard tools.

Preferred Qualifications

• Advanced experience with Smartsheet and Google Workspace, including governed metadata, dashboards, reporting automation, and access controls.
• Experience supporting NOAA/OAR, NWS, ProTech, or another Federal scientific/technical program.
• PMP/CAPM, PMI-ACP, CSM/PSM, SAFe, technical-writing, records-management, or quality credential.
• Experience with Agile program reporting, risk registers, integrated action/dependency logs, lessons repositories, and executive briefings.
• Knowledge of scientific software, NWP, DevSecOps, HPC, data assimilation, or AI/ML terminology and workflows.

About IBSS Corp.

Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.

• IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click https://www.eeoc.gov/poster to see that the EEO is the law. Please direct any inquiries to the HR Department email at [e-mail].

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at [e-mail]